Council Minutes
City of Grangeville, IdahoMonday, May 19, 2008
May 19, 2008 Regular Meeting
The City Council met in regular session on May 19, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Michael Peterson
Wes Lester
Georgia DeHaas
Linda Aiken
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the May 5th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Mr. Greg Bailey was present to give the Council information about the levy tomorrow. The levy will amount to $2.25 per $1,000.00 of property value.
COMMITTEE REPORTS: Chief Sedam explained that with his department staffing shortages this next month (two officers will be out), he would like Council approval to hire a county deputy part time for a shift a week. On motion by Councilman Lester, second by Councilman Houger to allow the police chief to hire a county officer to fill in as needed. Motion carried by a unanimous vote of the Council present.
FLAG POLE PLACEMENT DISCUSSION: Councilman Houger explained that the committee looked at different options for flag placement at Heritage Square. The flag poles need a 48” square base to work with. The committee looked at removing the ends of the planter and placing the poles at each end of the planter, but the estimate to fix the ends would cost between $500.00 - $1,000.00. The committee recommendation is to remove the center planter, place the poles at either end where the planter used to be and then have the clock placed in the center between the flag poles. Councilman Lester didn’t have a problem taking out the planter but felt the City needed to know specifications for the clock and flags for spacing, and wiring to determine how everything will fit. John Crotinger stated that they have money budgeted to cover the cost to install the poles and put in the electrical.
On motion by Councilman Lester, second by Councilman Lorentz to take out the center planter, put two flag poles on the ends and leave the center between the two flag poles open. Councilman Lester asked when they plan to start installing the flag poles. John Crotinger stated that they hope to have the project finished and dedicated to the City on June 14th, Flag Day. John and Chad Miller will need to coordinate the work with Public Works Director Gortsema.
BILLS: The bills in the amount of $200,127.80 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
CATERING PERMIT: On motion by Councilman Lorentz, second by Councilman Lester to approve the catering permit submitted by Grangeville Country Club for Border Days for July 3rd – 5th at the Rodeo Grounds. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER: Councilman Lester made a motion, second by Councilman Houger to approve the sidewalk waiver for Ted Billups at 1066 Hill Street. Motion carried by a unanimous vote of the Council present.
HEALTH AND WELFARE FREE POOL PASSES: Mayor Walker explained that the City used to give passes to Health and Welfare to give out to those that needed them. Over the years that has somewhat disappeared. Councilman Lester made a motion, second by Councilman Peterson to donate two family passes and six individual passes to Health and Welfare to distribute as they see fit. Motion carried by a unanimous vote of the Council present.
IDAHO COUNTY MULTI-HAZARD MITIGATION PLAN: Chief Sedam explained that he attended these meetings and a lot of the people in the county were involved. The plan was put together through a contract with Northwest Management. It’s in the public hearing stage right now.
BUILDING INSPECTOR CONTRACT: The contract was modified to allow for the 1991 fee schedule in the Area of Impact instead of the 1997 fee schedule. In the Area of Impact the City would only retain 10% of the building permit fee. On motion by Councilman Lorentz, second by Councilman Lester to authorize the Mayor to sign the building inspector contract with the Division of Building Safety. Motion carried by a unanimous vote of the Council present.
PINTO CREEK 9TH CIRCUIT IMPACT: Public Works Director Gortsema explained that the 9th Circuit Court of Appeals handed down a decision in a case with Carlota Copper over a discharge permit for Pinto Creek. The decision said that for any new permits the requesting discharger must ensure that on a TMDL water body all polluters are in compliance with the discharge permit. This decision will be appealed to the Supreme Court. An amicus brief will be filed this summer and they are looking for assistance to help cover the costs of filing. The estimated cost is $30,000.00 to $35,000.00. Gortsema recommended assisting by funding an equal share up to a fixed number as chosen by the Council. On motion by Councilman Lester, second by Councilwoman DeHaas to contribute to the lawsuit up to $5,000 for the amicus brief. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Personnel Handbook changes are due by June 6th.
Mayor Walker explained that The Busy Homemakers are an extension club that is disbanding and they have donated $500.00 to buy a bench.
The meeting adjourned at 8:30 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Michael Peterson
Wes Lester
Georgia DeHaas
Linda Aiken
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the May 5th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Mr. Greg Bailey was present to give the Council information about the levy tomorrow. The levy will amount to $2.25 per $1,000.00 of property value.
COMMITTEE REPORTS: Chief Sedam explained that with his department staffing shortages this next month (two officers will be out), he would like Council approval to hire a county deputy part time for a shift a week. On motion by Councilman Lester, second by Councilman Houger to allow the police chief to hire a county officer to fill in as needed. Motion carried by a unanimous vote of the Council present.
FLAG POLE PLACEMENT DISCUSSION: Councilman Houger explained that the committee looked at different options for flag placement at Heritage Square. The flag poles need a 48” square base to work with. The committee looked at removing the ends of the planter and placing the poles at each end of the planter, but the estimate to fix the ends would cost between $500.00 - $1,000.00. The committee recommendation is to remove the center planter, place the poles at either end where the planter used to be and then have the clock placed in the center between the flag poles. Councilman Lester didn’t have a problem taking out the planter but felt the City needed to know specifications for the clock and flags for spacing, and wiring to determine how everything will fit. John Crotinger stated that they have money budgeted to cover the cost to install the poles and put in the electrical.
On motion by Councilman Lester, second by Councilman Lorentz to take out the center planter, put two flag poles on the ends and leave the center between the two flag poles open. Councilman Lester asked when they plan to start installing the flag poles. John Crotinger stated that they hope to have the project finished and dedicated to the City on June 14th, Flag Day. John and Chad Miller will need to coordinate the work with Public Works Director Gortsema.
BILLS: The bills in the amount of $200,127.80 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
CATERING PERMIT: On motion by Councilman Lorentz, second by Councilman Lester to approve the catering permit submitted by Grangeville Country Club for Border Days for July 3rd – 5th at the Rodeo Grounds. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER: Councilman Lester made a motion, second by Councilman Houger to approve the sidewalk waiver for Ted Billups at 1066 Hill Street. Motion carried by a unanimous vote of the Council present.
HEALTH AND WELFARE FREE POOL PASSES: Mayor Walker explained that the City used to give passes to Health and Welfare to give out to those that needed them. Over the years that has somewhat disappeared. Councilman Lester made a motion, second by Councilman Peterson to donate two family passes and six individual passes to Health and Welfare to distribute as they see fit. Motion carried by a unanimous vote of the Council present.
IDAHO COUNTY MULTI-HAZARD MITIGATION PLAN: Chief Sedam explained that he attended these meetings and a lot of the people in the county were involved. The plan was put together through a contract with Northwest Management. It’s in the public hearing stage right now.
BUILDING INSPECTOR CONTRACT: The contract was modified to allow for the 1991 fee schedule in the Area of Impact instead of the 1997 fee schedule. In the Area of Impact the City would only retain 10% of the building permit fee. On motion by Councilman Lorentz, second by Councilman Lester to authorize the Mayor to sign the building inspector contract with the Division of Building Safety. Motion carried by a unanimous vote of the Council present.
PINTO CREEK 9TH CIRCUIT IMPACT: Public Works Director Gortsema explained that the 9th Circuit Court of Appeals handed down a decision in a case with Carlota Copper over a discharge permit for Pinto Creek. The decision said that for any new permits the requesting discharger must ensure that on a TMDL water body all polluters are in compliance with the discharge permit. This decision will be appealed to the Supreme Court. An amicus brief will be filed this summer and they are looking for assistance to help cover the costs of filing. The estimated cost is $30,000.00 to $35,000.00. Gortsema recommended assisting by funding an equal share up to a fixed number as chosen by the Council. On motion by Councilman Lester, second by Councilwoman DeHaas to contribute to the lawsuit up to $5,000 for the amicus brief. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Personnel Handbook changes are due by June 6th.
Mayor Walker explained that The Busy Homemakers are an extension club that is disbanding and they have donated $500.00 to buy a bench.
The meeting adjourned at 8:30 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, May 05, 2008
May 5, 2008 Regular Meeting
The City Council met in regular session on May 5, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Wes Lester
Michael Peterson
Georgia DeHaas
Linda Aiken
City employees present were Chief Sedam, Public Works Director Gortsema, Clerk Kennedy and Attorney Albers.
The meeting was called to order and the minutes of the April 21st regular meeting were approved as presented by Councilman Lester, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
VISITORS: Jeanette Wren, Region II Children’s Mental Health Council, was present to let the Council know that May is Mental Health awareness month. The Mental Health Council plans to have a walk on May 12th at 5:30 p.m. At this time they plan to have kids and parents meet in the park to register before walking to the courthouse and then back to the park. The walk will take place on the sidewalk and they hope to have food vendors. They were informed that they would need insurance for the event. There was some discussion on the location of the event and whether it would be at Pioneer Park or Heritage Square. Jeanette was informed that insurance would be needed at either location. On motion by Councilman Lester, second by Councilman Houger to allow Health and Welfare to use Heritage Square from 5:00 p.m. to 9:00 p.m. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 116 calls for service. There were 79 cases written, 14 misdemeanor arrests, 2 felony arrests, 42 citations, 27 written warnings issued, 7 dogs and 4 cats handled. The Police and Animal Control Report for April 2008 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
Chief Sedam also reported that his fuel and auto maintenance budget is taken a hit this fiscal year. He would like guidance on whether he should cut back on patrols to conserve on fuel expenses. Mayor Walker recommended that Chief Sedam come up with a solution and get back to the Council.
Councilman Lorentz reported that Snowhaven will be able to make the loan payment this year. The awning on the lodge recently fell to the ground. They currently have a person who has offered to repair the roof as a donation. On motion by Councilwoman DeHaas, second by Councilman Lester to accept the Snowhaven Minutes of May 1, 2008. (City Clerk Note: Because a quorum was not present at the Snowhaven meeting, decisions made were not valid. These items will be discussed and acted upon at the June Snowhaven meeting).
AREA OF IMPACT: Attorney Wright was present to answer any questions the Council may have had on the revised draft of the area of impact ordinance that will be forwarded on to the County for review. Attorney Wright wanted to clarify if the City’s position has changed on building codes or if they want to continue to try to negotiate with the County. The Council felt they were not ready to give up on the building code requirements. Wright added in language on how the City would serve as an advisory board to the County on variance issues. The ordinance would be written to be in effect for one year to allow for negotiations. A penalty and enforcement area will be added that make it a misdemeanor penalty not to comply. The draft will go to Attorney Kirk MacGregor and the commissioners for review.
BURNING IN THE CITY LIMITS: The opening burning ordinance was read.
ORDINANCE NO. 839
(Ordinance No. 839 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 7-1-17 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE, RELATING TO WHEN BURNING IS ALLOWED OR PROHIBITED; REPEALING THE CURRENT ORDINANCE AS ADOPTED AND SUBSTITUTING NEW LANGUAGE THEREFORE; PROVIDING FOR NO OPEN BURNING BETWEEN MAY 10TH AND NOVEMBER 10TH OF EACH YEAR WITHOUT A PERMIT ISSUED BY EITHER THE FIRE CHIEF OR HIS ASSISTANT FIRE CHIEFS; PROVIDING EXCEPTIONS TO THE OPEN BURNING PROHIBITION; PROVIDING CRIMINAL PENALTIES; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.
On motion by Councilman Lorentz, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 839 duly approved and adopted.
FLAG POLE: Chad Miller was present to report that the flag poles have been ordered and will arrive in two weeks. The total cost to repair the old flags plus order the two new poles was approximately $7,691.35 and they have raised $7,099.34. The Building and Property Committee and Public Works Director Gortsema will meet to determine where the flag poles will be located.
DONATION REQUEST: Ida-Lew submitted a request to the Council for $3,000.00. On motion by Councilman Lester, second by Councilman Lorentz to approve the budgeted $2,000.00 to be sent to Ida-Lew. Motion carried by a unanimous vote of the Council present.
SILVER STAR PROCLAMATION: Mayor Walker read the Silver Star Day Proclamation. On motion by Councilman Houger, second by Councilman Lester to accept the Silver Star Day Proclamation for May 1st. Motion carried by a unanimous vote of the Council present.
IDAHO DANCE PROCLAMATION: Mayor Walker read the Idaho Dance Day Proclamation. On motion by Councilwoman DeHaas, second by Councilman Lorentz to accept the Idaho Dance Proclamation for May 10, 2008. Motion carried by a unanimous vote of the Council present.
SPRING CLEAN UP WEEK: On motion by Councilman Lester, second by Councilman Houger to set spring clean up for the week of May 19th – May 23rd. Motion carried by a unanimous vote of the Council present.
The meeting adjourned at 8:55 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Wes Lester
Michael Peterson
Georgia DeHaas
Linda Aiken
City employees present were Chief Sedam, Public Works Director Gortsema, Clerk Kennedy and Attorney Albers.
The meeting was called to order and the minutes of the April 21st regular meeting were approved as presented by Councilman Lester, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
VISITORS: Jeanette Wren, Region II Children’s Mental Health Council, was present to let the Council know that May is Mental Health awareness month. The Mental Health Council plans to have a walk on May 12th at 5:30 p.m. At this time they plan to have kids and parents meet in the park to register before walking to the courthouse and then back to the park. The walk will take place on the sidewalk and they hope to have food vendors. They were informed that they would need insurance for the event. There was some discussion on the location of the event and whether it would be at Pioneer Park or Heritage Square. Jeanette was informed that insurance would be needed at either location. On motion by Councilman Lester, second by Councilman Houger to allow Health and Welfare to use Heritage Square from 5:00 p.m. to 9:00 p.m. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 116 calls for service. There were 79 cases written, 14 misdemeanor arrests, 2 felony arrests, 42 citations, 27 written warnings issued, 7 dogs and 4 cats handled. The Police and Animal Control Report for April 2008 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
Chief Sedam also reported that his fuel and auto maintenance budget is taken a hit this fiscal year. He would like guidance on whether he should cut back on patrols to conserve on fuel expenses. Mayor Walker recommended that Chief Sedam come up with a solution and get back to the Council.
Councilman Lorentz reported that Snowhaven will be able to make the loan payment this year. The awning on the lodge recently fell to the ground. They currently have a person who has offered to repair the roof as a donation. On motion by Councilwoman DeHaas, second by Councilman Lester to accept the Snowhaven Minutes of May 1, 2008. (City Clerk Note: Because a quorum was not present at the Snowhaven meeting, decisions made were not valid. These items will be discussed and acted upon at the June Snowhaven meeting).
AREA OF IMPACT: Attorney Wright was present to answer any questions the Council may have had on the revised draft of the area of impact ordinance that will be forwarded on to the County for review. Attorney Wright wanted to clarify if the City’s position has changed on building codes or if they want to continue to try to negotiate with the County. The Council felt they were not ready to give up on the building code requirements. Wright added in language on how the City would serve as an advisory board to the County on variance issues. The ordinance would be written to be in effect for one year to allow for negotiations. A penalty and enforcement area will be added that make it a misdemeanor penalty not to comply. The draft will go to Attorney Kirk MacGregor and the commissioners for review.
BURNING IN THE CITY LIMITS: The opening burning ordinance was read.
ORDINANCE NO. 839
(Ordinance No. 839 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 7-1-17 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE, RELATING TO WHEN BURNING IS ALLOWED OR PROHIBITED; REPEALING THE CURRENT ORDINANCE AS ADOPTED AND SUBSTITUTING NEW LANGUAGE THEREFORE; PROVIDING FOR NO OPEN BURNING BETWEEN MAY 10TH AND NOVEMBER 10TH OF EACH YEAR WITHOUT A PERMIT ISSUED BY EITHER THE FIRE CHIEF OR HIS ASSISTANT FIRE CHIEFS; PROVIDING EXCEPTIONS TO THE OPEN BURNING PROHIBITION; PROVIDING CRIMINAL PENALTIES; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.
On motion by Councilman Lorentz, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 839 duly approved and adopted.
FLAG POLE: Chad Miller was present to report that the flag poles have been ordered and will arrive in two weeks. The total cost to repair the old flags plus order the two new poles was approximately $7,691.35 and they have raised $7,099.34. The Building and Property Committee and Public Works Director Gortsema will meet to determine where the flag poles will be located.
DONATION REQUEST: Ida-Lew submitted a request to the Council for $3,000.00. On motion by Councilman Lester, second by Councilman Lorentz to approve the budgeted $2,000.00 to be sent to Ida-Lew. Motion carried by a unanimous vote of the Council present.
SILVER STAR PROCLAMATION: Mayor Walker read the Silver Star Day Proclamation. On motion by Councilman Houger, second by Councilman Lester to accept the Silver Star Day Proclamation for May 1st. Motion carried by a unanimous vote of the Council present.
IDAHO DANCE PROCLAMATION: Mayor Walker read the Idaho Dance Day Proclamation. On motion by Councilwoman DeHaas, second by Councilman Lorentz to accept the Idaho Dance Proclamation for May 10, 2008. Motion carried by a unanimous vote of the Council present.
SPRING CLEAN UP WEEK: On motion by Councilman Lester, second by Councilman Houger to set spring clean up for the week of May 19th – May 23rd. Motion carried by a unanimous vote of the Council present.
The meeting adjourned at 8:55 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
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