Council Minutes
City of Grangeville, IdahoTuesday, October 21, 2008
October 21, 2008 Regular Meeting
The City Council met in regular session on October 21, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Michael Peterson
Georgia DeHaas
Councilmembers absent:
Wes Lester
Linda Aiken
City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 6th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
VISITORS: Cathy Wassmuth and Tera Hill were present from the Horizons Recreation Committee. Their goal is to decorate a dozen trees at Pioneer Park. Avista has offered to pay for the power and the service. Avista, Idaho County Light and Power and Roberts Tree Service will volunteer their bucket trucks. They are worried about trucking on the lawn but thought they could meet with Ken Gortsema and Jeff Scott to see how it would work. They plan to decorate November 29th and they would also like to have a family lighting ceremony with hot dogs and hot chocolate. They would like to use the bathhouse for bathrooms and the food. They are asking for permission to light the park. Councilwoman DeHaas thinks it’s wonderful and suggested they work with Gortsema to make sure there isn’t any damage. Gortsema noted that everything will be winterized, so no bathrooms will be available and the building is not heated. On motion by Councilwoman DeHaas, second by Councilman Lorentz to allow the Horizon Recreation Committee to decorate at the park but coordinate with Gortsema or his representative. Motion carried by a unanimous vote of the Council present.
Jerry Holes was present to discuss the school zone speed limit signs. He would like to see it say when children are present. He doesn’t have a problem slowing down but doesn’t see why it should be 7:00 a.m. to 5:00 p.m. when no children are out playing. He also brought up the 15 mph signs at the parks.
Chief Sedam explained that the State has defined when children are present as 1 or more children present on the same side of the street as the school or across the street in any direction in a marked school zone.
Councilwoman DeHaas stated that some time ago there was a request from teachers that the speed limit on B Street should be lowered because the 15 mph was too fast. Councilman Houger asked how the court sees proof for when children are present. Attorney Albers stated that it makes it harder, but the police can be a witness to when children are present. Mayor Walker stated the request would be taken under advisement. The Street Committee, Councilman Peterson as chairman, will meet with Chief Sedam and make a recommendation to the City Council. Councilman Lorentz let the Council know that Cottonwood is going through the same thing and looking at lowering their school zone from 20 mph to 15 mph.
SEWER PROJECT: On motion by Councilman Lorentz, second by Councilman Houger to approve Western Construction Pay Request #3 for $109,244.77. Motion carried by a unanimous vote of the Council present.
The Snowhaven minutes had a motion to change the definition of the quorum to the majority of those present. Clerk Kennedy pointed out that Roberts Rules of Order has a requirement to follow and this change would not meet the requirements. She would notify Jim Kingma that they still need a majority of the entire board to have a quorum. Councilman Lorentz made a motion, second by Councilwoman DeHaas to accept the Snowhaven Minutes of October 2, 2008. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 846
(Ordinance No. 846 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE GRANTING A THREE (3) MONTH EXTENSION OF THE CABLE PROVIDER FRANCHISE GRANTED PURSUANT TO ORDINANCE NO. 657
On motion by Councilwoman DeHaas, second by Councilman Lorentz that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 846 duly approved and adopted.
NEW CITY ATTORNEY IN JANUARY: Mayor Walker talked to Adam Green and he will accept the appointment in January.
BILLS: The bills in the amount of $442,759.69 were approved and ordered paid out of their respective funds, on motion by Councilman Lorentz, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
WRITE OFF: On motion by Councilwoman DeHaas, second by Councilman Houger to allow the City Clerk to write off accounts in the amount of $1,333.48. Motion carried by a unanimous vote of the Council present.
ELKS DONATION REQUEST: The City doesn’t have anything that can be donated for the bags of all participants at the Elks Convention.
COLLECTION BUREAU: Clerk Kennedy explained that Collection Bureau Inc. is located in Nampa and is interested in the City’s uncollectible accounts. There is no fee to the City as State Statue allows the Bureau to pass on their fee to the debtor. Kennedy will meet with Attorney Albers and have a resolution for next meeting.
RESOLUTION NO. 208
(Resolution No. 208 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman DeHaas who moved for its adoption. Second by Councilman Peterson.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR A DECREASE IN RESIDENTIAL SOLID WASTE OR GARBAGE CHARGES PURSUANT TO GRANGEVILLE CITY ORDINANCE 7-1-25.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 208 duly approved and adopted.
ITEMS TO NOTE: Mayor Walker let the Council know he attended the County Commissioner meeting regarding the area of impact. Attorney Wright had provided the County with the amendment; however, Attorney MacGregor wrote a new ordinance that doesn’t talk about the building permits.
The Planning and Zoning Commission needs another member starting in October.
The meeting adjourned at 9:35 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Michael Peterson
Georgia DeHaas
Councilmembers absent:
Wes Lester
Linda Aiken
City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 6th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
VISITORS: Cathy Wassmuth and Tera Hill were present from the Horizons Recreation Committee. Their goal is to decorate a dozen trees at Pioneer Park. Avista has offered to pay for the power and the service. Avista, Idaho County Light and Power and Roberts Tree Service will volunteer their bucket trucks. They are worried about trucking on the lawn but thought they could meet with Ken Gortsema and Jeff Scott to see how it would work. They plan to decorate November 29th and they would also like to have a family lighting ceremony with hot dogs and hot chocolate. They would like to use the bathhouse for bathrooms and the food. They are asking for permission to light the park. Councilwoman DeHaas thinks it’s wonderful and suggested they work with Gortsema to make sure there isn’t any damage. Gortsema noted that everything will be winterized, so no bathrooms will be available and the building is not heated. On motion by Councilwoman DeHaas, second by Councilman Lorentz to allow the Horizon Recreation Committee to decorate at the park but coordinate with Gortsema or his representative. Motion carried by a unanimous vote of the Council present.
Jerry Holes was present to discuss the school zone speed limit signs. He would like to see it say when children are present. He doesn’t have a problem slowing down but doesn’t see why it should be 7:00 a.m. to 5:00 p.m. when no children are out playing. He also brought up the 15 mph signs at the parks.
Chief Sedam explained that the State has defined when children are present as 1 or more children present on the same side of the street as the school or across the street in any direction in a marked school zone.
Councilwoman DeHaas stated that some time ago there was a request from teachers that the speed limit on B Street should be lowered because the 15 mph was too fast. Councilman Houger asked how the court sees proof for when children are present. Attorney Albers stated that it makes it harder, but the police can be a witness to when children are present. Mayor Walker stated the request would be taken under advisement. The Street Committee, Councilman Peterson as chairman, will meet with Chief Sedam and make a recommendation to the City Council. Councilman Lorentz let the Council know that Cottonwood is going through the same thing and looking at lowering their school zone from 20 mph to 15 mph.
SEWER PROJECT: On motion by Councilman Lorentz, second by Councilman Houger to approve Western Construction Pay Request #3 for $109,244.77. Motion carried by a unanimous vote of the Council present.
The Snowhaven minutes had a motion to change the definition of the quorum to the majority of those present. Clerk Kennedy pointed out that Roberts Rules of Order has a requirement to follow and this change would not meet the requirements. She would notify Jim Kingma that they still need a majority of the entire board to have a quorum. Councilman Lorentz made a motion, second by Councilwoman DeHaas to accept the Snowhaven Minutes of October 2, 2008. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 846
(Ordinance No. 846 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE GRANTING A THREE (3) MONTH EXTENSION OF THE CABLE PROVIDER FRANCHISE GRANTED PURSUANT TO ORDINANCE NO. 657
On motion by Councilwoman DeHaas, second by Councilman Lorentz that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 846 duly approved and adopted.
NEW CITY ATTORNEY IN JANUARY: Mayor Walker talked to Adam Green and he will accept the appointment in January.
BILLS: The bills in the amount of $442,759.69 were approved and ordered paid out of their respective funds, on motion by Councilman Lorentz, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
WRITE OFF: On motion by Councilwoman DeHaas, second by Councilman Houger to allow the City Clerk to write off accounts in the amount of $1,333.48. Motion carried by a unanimous vote of the Council present.
ELKS DONATION REQUEST: The City doesn’t have anything that can be donated for the bags of all participants at the Elks Convention.
COLLECTION BUREAU: Clerk Kennedy explained that Collection Bureau Inc. is located in Nampa and is interested in the City’s uncollectible accounts. There is no fee to the City as State Statue allows the Bureau to pass on their fee to the debtor. Kennedy will meet with Attorney Albers and have a resolution for next meeting.
RESOLUTION NO. 208
(Resolution No. 208 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman DeHaas who moved for its adoption. Second by Councilman Peterson.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR A DECREASE IN RESIDENTIAL SOLID WASTE OR GARBAGE CHARGES PURSUANT TO GRANGEVILLE CITY ORDINANCE 7-1-25.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 208 duly approved and adopted.
ITEMS TO NOTE: Mayor Walker let the Council know he attended the County Commissioner meeting regarding the area of impact. Attorney Wright had provided the County with the amendment; however, Attorney MacGregor wrote a new ordinance that doesn’t talk about the building permits.
The Planning and Zoning Commission needs another member starting in October.
The meeting adjourned at 9:35 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, October 06, 2008
October 6, 2008 Regular Meeting
The City Council met in regular session on October 6, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Wes Lester
Michael Peterson
Linda Aiken
Georgia DeHaas
City employees present were Chief Sedam, Public Works Director Gortsema, Clerk Kennedy and Attorney Albers.
The meeting was called to order and the minutes of the September 15th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.
VISITORS: Mayor Walker welcomed Varsity Boy Scout members from Troupe #668 whom attended the meeting for their project.
Joanie Gray was present to request permission to temporarily place her 5th wheel camper on a cement pad belonging to Pat Webb at 103 W North 7th. Joanie is on a fixed income; her 35’ camper has full skirting. Joanie doesn’t have a car or drivers license so she wants to be in town for the winter and she hasn’t been able to find another affordable location. She would like to have city utility hook ups.
Attorney Albers stated that if the Council approves the request, the City would choose to ignore the zoning ordinance and he could draft a written agreement that has an end date. On motion by Councilman Lester, second by Councilwoman DeHaas to grant Joanie Gray temporary permission to park her 5th wheel until April 1, 2009 at 103 W North 7th Street and have Attorney Albers draw up the papers to that effect. Motion carried by a unanimous vote of the Council present. The utility account would be in Pat Web’s name.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 141 calls for service. There were 101 cases written, 30 misdemeanor arrests, 1 felony arrests, 31 citations, 28 written warnings issued, 10 dogs and 1 cat handled. The Police and Animal Control Report for September 2008 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present. Officer Randi had surgery on her wrist and her next appointment is October 30th after which she’ll have physical therapy.
On motion by Councilman Lorentz, second by Councilman Lester to accept the Planning and Zoning Minutes from September 29, 2008. Motion carried by a unanimous vote of the Council present.
Councilwoman DeHaas made a motion, second by Councilman Peterson to approve Bruce and Diane Walker’s request for a variance at 620 South E Street. Motion carried by a unanimous vote of the Council present.
Clerk Kennedy reported that Don Solberg reviewed health insurance changes during an employee meeting and the answered any questions the employees had. Kennedy also provided a Health Insurance report to the Council, of which there were no questions.
On motion by Councilman DeHaas, second by Councilman Lester to accept the Library Board Minutes of September 25, 2008. Motion carried by a unanimous vote of the Council present.
WWTP TM#9: Public Works Director Gortsema reminded the Council that J-U-B needs direction in which to proceed on phosphorus removal. Gortsema felt it was best to have a workshop to discuss the options and answer questions. A workshop will be scheduled in the near future.
Mayor Walker reported that Clerk Kennedy, Public Works Director Gortsema and himself met with three representatives from Senator Crapo’s office about WWTP issues. They are interested in trying to help us and they will get back to us after they meet with DEQ.
SUDDENLINK FRANCHISE RENEWAL: Public Works Director Gortsema would like to have a right of way permit application added to the agreement where they would notify the City when installing anything in the right of way. Clerk Kennedy mentioned using the franchise fee. On motion by Councilman Lorentz, second by Councilman Lester to authorize the City Clerk to fill out the extension form for three months to allow for the necessary changes. Motion carried by a unanimous vote of the Council. The franchise will be reviewed at the next agenda.
CITY ATTORNEY: Mayor Walker explained that previous discussion indicated that he was to talk to Adam Green to see if he’d be interested in the position as City Attorney. He is interested in all the civil and prosecuting for the same bottom line cost as Attorney Albers. It would be a contract for services. Councilman Lester made a motion, second by Councilman Houger to offer Adam Green the City Attorney job starting January 5, 2009. Motion carried by a unanimous vote of the Council present. Clerk Kennedy explained that Albers would continue as the attorney through old business on January 5th after which Adam Green would need to be appointed.
SURPLUS: On motion by Councilman Lester, second by Councilwoman DeHaas to surplus the Fuji finepix camera for public works. Motion carried by a unanimous vote of the Council present.
HERCO PAYMENT: Councilman Lorentz made a motion, second by Councilman Houger to approve Herco’s cold mix pay request for $12,690.00. Motion carried by a unanimous vote of the Council present.
MOVE OCTOBER 20TH MEETING: Mayor Walker asked the Council to consider moving the October 20th meeting in order to accommodate the candidate forum on that same night. On motion by Councilman Houger, second by Councilman Lester to move the October 20th meeting until Tuesday October 21st. Motion carried by a unanimous vote of the Council present.
GROOMER BID: On motion by Councilman Lorentz, second by Councilman Lester to accept Wilbur Chapman’s bid of $5,025.00 for the surplussed LMC 3500C Snowhaven groomer. Motion carried by a unanimous vote of the Council present.
PAYMENT APPROVED: Clerk Kennedy asked for permission to issue a $12,000.00 check to Brundage Mountain for the 1997 Bombardier Plus ME snow groomer. Councilman Lester made a motion, second by Councilman Peterson to approve payment of $12,000.00 for the new groomer. Motion carried by a unanimous vote of the Council present. The purchase was budgeted and approved by the Snowhaven board.
ITEMS TO NOTE: A Planning and Zoning member is needed in October.
The meeting adjourned at 8:13 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Wes Lester
Michael Peterson
Linda Aiken
Georgia DeHaas
City employees present were Chief Sedam, Public Works Director Gortsema, Clerk Kennedy and Attorney Albers.
The meeting was called to order and the minutes of the September 15th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.
VISITORS: Mayor Walker welcomed Varsity Boy Scout members from Troupe #668 whom attended the meeting for their project.
Joanie Gray was present to request permission to temporarily place her 5th wheel camper on a cement pad belonging to Pat Webb at 103 W North 7th. Joanie is on a fixed income; her 35’ camper has full skirting. Joanie doesn’t have a car or drivers license so she wants to be in town for the winter and she hasn’t been able to find another affordable location. She would like to have city utility hook ups.
Attorney Albers stated that if the Council approves the request, the City would choose to ignore the zoning ordinance and he could draft a written agreement that has an end date. On motion by Councilman Lester, second by Councilwoman DeHaas to grant Joanie Gray temporary permission to park her 5th wheel until April 1, 2009 at 103 W North 7th Street and have Attorney Albers draw up the papers to that effect. Motion carried by a unanimous vote of the Council present. The utility account would be in Pat Web’s name.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 141 calls for service. There were 101 cases written, 30 misdemeanor arrests, 1 felony arrests, 31 citations, 28 written warnings issued, 10 dogs and 1 cat handled. The Police and Animal Control Report for September 2008 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present. Officer Randi had surgery on her wrist and her next appointment is October 30th after which she’ll have physical therapy.
On motion by Councilman Lorentz, second by Councilman Lester to accept the Planning and Zoning Minutes from September 29, 2008. Motion carried by a unanimous vote of the Council present.
Councilwoman DeHaas made a motion, second by Councilman Peterson to approve Bruce and Diane Walker’s request for a variance at 620 South E Street. Motion carried by a unanimous vote of the Council present.
Clerk Kennedy reported that Don Solberg reviewed health insurance changes during an employee meeting and the answered any questions the employees had. Kennedy also provided a Health Insurance report to the Council, of which there were no questions.
On motion by Councilman DeHaas, second by Councilman Lester to accept the Library Board Minutes of September 25, 2008. Motion carried by a unanimous vote of the Council present.
WWTP TM#9: Public Works Director Gortsema reminded the Council that J-U-B needs direction in which to proceed on phosphorus removal. Gortsema felt it was best to have a workshop to discuss the options and answer questions. A workshop will be scheduled in the near future.
Mayor Walker reported that Clerk Kennedy, Public Works Director Gortsema and himself met with three representatives from Senator Crapo’s office about WWTP issues. They are interested in trying to help us and they will get back to us after they meet with DEQ.
SUDDENLINK FRANCHISE RENEWAL: Public Works Director Gortsema would like to have a right of way permit application added to the agreement where they would notify the City when installing anything in the right of way. Clerk Kennedy mentioned using the franchise fee. On motion by Councilman Lorentz, second by Councilman Lester to authorize the City Clerk to fill out the extension form for three months to allow for the necessary changes. Motion carried by a unanimous vote of the Council. The franchise will be reviewed at the next agenda.
CITY ATTORNEY: Mayor Walker explained that previous discussion indicated that he was to talk to Adam Green to see if he’d be interested in the position as City Attorney. He is interested in all the civil and prosecuting for the same bottom line cost as Attorney Albers. It would be a contract for services. Councilman Lester made a motion, second by Councilman Houger to offer Adam Green the City Attorney job starting January 5, 2009. Motion carried by a unanimous vote of the Council present. Clerk Kennedy explained that Albers would continue as the attorney through old business on January 5th after which Adam Green would need to be appointed.
SURPLUS: On motion by Councilman Lester, second by Councilwoman DeHaas to surplus the Fuji finepix camera for public works. Motion carried by a unanimous vote of the Council present.
HERCO PAYMENT: Councilman Lorentz made a motion, second by Councilman Houger to approve Herco’s cold mix pay request for $12,690.00. Motion carried by a unanimous vote of the Council present.
MOVE OCTOBER 20TH MEETING: Mayor Walker asked the Council to consider moving the October 20th meeting in order to accommodate the candidate forum on that same night. On motion by Councilman Houger, second by Councilman Lester to move the October 20th meeting until Tuesday October 21st. Motion carried by a unanimous vote of the Council present.
GROOMER BID: On motion by Councilman Lorentz, second by Councilman Lester to accept Wilbur Chapman’s bid of $5,025.00 for the surplussed LMC 3500C Snowhaven groomer. Motion carried by a unanimous vote of the Council present.
PAYMENT APPROVED: Clerk Kennedy asked for permission to issue a $12,000.00 check to Brundage Mountain for the 1997 Bombardier Plus ME snow groomer. Councilman Lester made a motion, second by Councilman Peterson to approve payment of $12,000.00 for the new groomer. Motion carried by a unanimous vote of the Council present. The purchase was budgeted and approved by the Snowhaven board.
ITEMS TO NOTE: A Planning and Zoning member is needed in October.
The meeting adjourned at 8:13 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
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