Council Minutes
City of Grangeville, IdahoMonday, December 15, 2008
December 15, 2008 Regular Meeting
The City Council met in regular session on December 15, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Michael Peterson
Georgia DeHaas
Linda Aiken
Wes Lester
Brian Lorentz
City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the December 1st regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Julie Worthington representing the Farmers Market was present to give a quick run down of this past season. They ran for 17 weekends, with an average of 20 vendors. There was a dramatic increase of foot traffic during market hours and the received good comments from local businesses. The market requests to use Heritage Square June – October 2009 (with the exception of Border Days weekend) and will willing move if another organization needs Heritage Square although they would rather partner with them. They would like the City to pay for 1 month of restroom services again and they would also like to look into grant funding for permanent restrooms if there is space available. The Council thought it would be ok to have them look into grants. The Farmers Market would also like to coordinate activities at Heritage Square and see if they could be notified of other activities that would take place on the same day as the market. Lastly, they requested that the street banner advertising the market be allowed to hang at same location on State Street.
On motion by Councilman Lester, second by Councilman Houger to grant the Farmers Market permission to use Heritage Square, June - October 2009, that the City pay for one month of restroom service and allow the banner to be hung at State Street. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Councilman Lester made a motion, second by Councilman Peterson to accept the Snowhaven Minutes of December 4, 2008. Motion carried by a unanimous vote of the Council present.
Councilman Lester made a motion, second by Councilman Lorentz to accept the Library Minutes of November 20, 2008 and to reappoint Joan Hall to the Library board, with a term expiring January 1, 2014. Motion carried by a unanimous vote of the Council present.
Mayor Walker re-appointed Joan Hall to the Library Board for 5 years.
ORDINANCE 848: The ordinance to renew the cable franchise was read by title only as follows:
ORDINANCE NO. 848
(Ordinance No. 848 in its entirety on file in the City’s Ordinance File)
An Ordinance of the City of Grangeville Granting a Franchise to Cequel III d/b/a Suddenlink Communications for the Construction and Operation of a Cable System. The City of Grangeville, having determined that the financial, legal, and technical ability of Cequel III d/b/a Suddenlink Communications, is reasonably sufficient to provide services, facilities, and equipment necessary to meet the future cable-related needs of the community, does hereby ordain as follows:
On motion by Councilwoman DeHaas, second by Councilman Lester that the first reading as read by title only be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 848 duly approved and adopted.
RESOLUTION NO. 210
(Resolution No. 210 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Lorentz who moved for its adoption. Second by Councilman Houger.
A resolution of the City of Grangeville declaring support and adoption of the Idaho County Multi-Hazard Mitigation Plan.
ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 210 duly approved and adopted.
BILLS: The bills in the amount of $237,267.22 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
PLANNING AND ZONING: On motion by Councilman Lester, second by Councilman Lorentz to allow Mayor Walker to reappoint Wilmer Seaver to P&Z for a 3 year term expiring January 1, 2012. Motion carried by a unanimous vote of the Council present.
PAWN LICENSE RENEWALS: On motion by Councilman Lorentz, second by Councilman Lester to approve the applications for pawn, secondhand & junk store license for Ralph Martin d/b/a Martin’s Antiques and Milton Perry d/b/a B&B Bargain Store. Motion carried by a unanimous vote of the Council present.
STREET REPORT: On motion by Councilman Lester, second by Councilwoman Aiken to approve the annual street finance report and authorize its publication. Motion carried by a unanimous vote of the Council present.
REVENUE DECREASES: Clerk Kennedy explained that revenue projections are down in Highway Users and Revenue Sharing. Kennedy met with the department heads and they have all cut expenses to account for the decreases in revenue for their department. The City as a whole is down $11,262.00.
SEWER PROJECT: Public Works Director Gortsema explained that Western Construction was over the contract days for substantial completion by 5 days. The City can collect $500 per day for being over the substantial completion days. Gortsema talked with J-U-B and Mike Sturdevant and they explained that being entitled to liquidated damages and being able to substantiate why the City should get them are another issue. The 5 days that they went over were due to waiting on water tests while the final completion was mostly do to scheduling the walk through. There was no damage to the City and the City did not incur any engineering fees due to the delay; Gortsema recommended to waive the liquidated damages.
On motion by Councilman Lorentz, second by Councilman Lester to waive liquidated damages and authorize the mayor and city clerk to sign the final change order and final pay request when completed. Motion carried by a unanimous vote of the Council present.
PURCHASE OF USED STREET VEHICLE: Public Works Director Gortsema asked to try to replace the oldest vehicle in fleet within the budgeted amount. On motion by Councilman Lester, second by Councilwoman DeHaas to authorize public works to purchase a used pickup for the street department and to stay within the budgeted amount. Motion carried by a unanimous vote of the Council present.
BANNER REQUEST: On motion by Councilman Lester, second by Councilwoman Aiken to allow Syringa Hospital, Groaners and Grangeville Physical Therapy to hang a banner at A and Main Streets now through the month of January. Motion carried by a unanimous vote of the Council present. Councilman Houger wanted to specify that the banner could be hung as soon as they can get it up.
EXECUTIVE SESSION: On motion by Councilman Lorentz, second by Councilman Houger to go into Executive Session according to Section 67-2345 (d). ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed.
A motion was made by Councilman Lester, second by Councilman Peterson to go out of Executive Session. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed.
ITEMS TO NOTE: The Planning and Zoning Commission needs another member.
The meeting adjourned at 8:15 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Michael Peterson
Georgia DeHaas
Linda Aiken
Wes Lester
Brian Lorentz
City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the December 1st regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Julie Worthington representing the Farmers Market was present to give a quick run down of this past season. They ran for 17 weekends, with an average of 20 vendors. There was a dramatic increase of foot traffic during market hours and the received good comments from local businesses. The market requests to use Heritage Square June – October 2009 (with the exception of Border Days weekend) and will willing move if another organization needs Heritage Square although they would rather partner with them. They would like the City to pay for 1 month of restroom services again and they would also like to look into grant funding for permanent restrooms if there is space available. The Council thought it would be ok to have them look into grants. The Farmers Market would also like to coordinate activities at Heritage Square and see if they could be notified of other activities that would take place on the same day as the market. Lastly, they requested that the street banner advertising the market be allowed to hang at same location on State Street.
On motion by Councilman Lester, second by Councilman Houger to grant the Farmers Market permission to use Heritage Square, June - October 2009, that the City pay for one month of restroom service and allow the banner to be hung at State Street. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Councilman Lester made a motion, second by Councilman Peterson to accept the Snowhaven Minutes of December 4, 2008. Motion carried by a unanimous vote of the Council present.
Councilman Lester made a motion, second by Councilman Lorentz to accept the Library Minutes of November 20, 2008 and to reappoint Joan Hall to the Library board, with a term expiring January 1, 2014. Motion carried by a unanimous vote of the Council present.
Mayor Walker re-appointed Joan Hall to the Library Board for 5 years.
ORDINANCE 848: The ordinance to renew the cable franchise was read by title only as follows:
ORDINANCE NO. 848
(Ordinance No. 848 in its entirety on file in the City’s Ordinance File)
An Ordinance of the City of Grangeville Granting a Franchise to Cequel III d/b/a Suddenlink Communications for the Construction and Operation of a Cable System. The City of Grangeville, having determined that the financial, legal, and technical ability of Cequel III d/b/a Suddenlink Communications, is reasonably sufficient to provide services, facilities, and equipment necessary to meet the future cable-related needs of the community, does hereby ordain as follows:
On motion by Councilwoman DeHaas, second by Councilman Lester that the first reading as read by title only be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 848 duly approved and adopted.
RESOLUTION NO. 210
(Resolution No. 210 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Lorentz who moved for its adoption. Second by Councilman Houger.
A resolution of the City of Grangeville declaring support and adoption of the Idaho County Multi-Hazard Mitigation Plan.
ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 210 duly approved and adopted.
BILLS: The bills in the amount of $237,267.22 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
PLANNING AND ZONING: On motion by Councilman Lester, second by Councilman Lorentz to allow Mayor Walker to reappoint Wilmer Seaver to P&Z for a 3 year term expiring January 1, 2012. Motion carried by a unanimous vote of the Council present.
PAWN LICENSE RENEWALS: On motion by Councilman Lorentz, second by Councilman Lester to approve the applications for pawn, secondhand & junk store license for Ralph Martin d/b/a Martin’s Antiques and Milton Perry d/b/a B&B Bargain Store. Motion carried by a unanimous vote of the Council present.
STREET REPORT: On motion by Councilman Lester, second by Councilwoman Aiken to approve the annual street finance report and authorize its publication. Motion carried by a unanimous vote of the Council present.
REVENUE DECREASES: Clerk Kennedy explained that revenue projections are down in Highway Users and Revenue Sharing. Kennedy met with the department heads and they have all cut expenses to account for the decreases in revenue for their department. The City as a whole is down $11,262.00.
SEWER PROJECT: Public Works Director Gortsema explained that Western Construction was over the contract days for substantial completion by 5 days. The City can collect $500 per day for being over the substantial completion days. Gortsema talked with J-U-B and Mike Sturdevant and they explained that being entitled to liquidated damages and being able to substantiate why the City should get them are another issue. The 5 days that they went over were due to waiting on water tests while the final completion was mostly do to scheduling the walk through. There was no damage to the City and the City did not incur any engineering fees due to the delay; Gortsema recommended to waive the liquidated damages.
On motion by Councilman Lorentz, second by Councilman Lester to waive liquidated damages and authorize the mayor and city clerk to sign the final change order and final pay request when completed. Motion carried by a unanimous vote of the Council present.
PURCHASE OF USED STREET VEHICLE: Public Works Director Gortsema asked to try to replace the oldest vehicle in fleet within the budgeted amount. On motion by Councilman Lester, second by Councilwoman DeHaas to authorize public works to purchase a used pickup for the street department and to stay within the budgeted amount. Motion carried by a unanimous vote of the Council present.
BANNER REQUEST: On motion by Councilman Lester, second by Councilwoman Aiken to allow Syringa Hospital, Groaners and Grangeville Physical Therapy to hang a banner at A and Main Streets now through the month of January. Motion carried by a unanimous vote of the Council present. Councilman Houger wanted to specify that the banner could be hung as soon as they can get it up.
EXECUTIVE SESSION: On motion by Councilman Lorentz, second by Councilman Houger to go into Executive Session according to Section 67-2345 (d). ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed.
A motion was made by Councilman Lester, second by Councilman Peterson to go out of Executive Session. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed.
ITEMS TO NOTE: The Planning and Zoning Commission needs another member.
The meeting adjourned at 8:15 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, December 01, 2008
December 1, 2008 Regular Meeting
The City Council met in regular session on December 1, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Wes Lester
Michael Peterson
Georgia DeHaas
Linda Aiken
City employees present were Chief Sedam, Public Works Director Gortsema, Clerk Kennedy and Attorney Albers.
The meeting was called to order and the minutes of the November 17th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 115 calls for service. There were 84 cases written, 31 misdemeanor arrests, 3 felony arrests, 43 citations, 16 written warnings issued, 4 dogs and 3 cats handled. The Police and Animal Control Report for November 2008 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
Chief Sedam reported on attending the County Commissioner meeting during discussion between dispatch and Syringa Hospital. Due to the remodel at dispatch the ambulance isn’t being dispatched quickly enough. Right now dispatch calls the hospital and then a nurse pages the EMTs. It appears the delay is at the nurses’ station. There is a temporary radio being installed at dispatch so the ambulance can be toned directly from dispatch.
CITY PARKING LOT REGULATIONS: Attorney Albers explained that the City of Lewiston has a sign at their municipal parking lot that we may want to copy. As far as ticket costs, the least amount coming through the courts is $52.00 while the 2nd offense is $100.00. Councilman Lester felt an exception for City vehicles to park over night should be included and then he questioned overnight parking in the winter. Mayor Walker felt a sign could be posted in the winter that stated no overnight parking. Councilman Lorentz asked how big of problem it has been so far with having vehicles in the way when snow needs to be plowed. Gortsema stated that there hasn’t been a problem so far. Councilman Lorentz recommended leaving it as is since there have not been problems.
ORDINANCE #847
(Ordinance No. 847 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE LIMITING PARKING TO 24 HOURS IN THE CITY HALL AND THE HERITAGE SQUARE PARKING LOTS; PROVIDING FOR EXCEPTIONS TO BE GRANTED BY THE CHIEF OF POLICE; PROVIDING FOR A PENALTY; PROVIDING FOR AN EFFECTIVE DATE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.
On motion by Councilman Lorentz, second by Councilwoman DeHaas that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 847 duly approved and adopted.
HANDBOOK CHANGE: Clerk Kennedy explained that the personnel committee met to discuss the criteria of how using a City vehicle for commuting should be classified as a fringe benefit. Councilwoman DeHaas didn’t feel the City had a choice of not addressing the commuting language and explained that private companies already conform. On motion by Councilwoman DeHaas, second by Councilman Lester to change the employee handbook, adding the section on Commuting Fringe Benefits. Motion carried by a unanimous vote of the Council present.
IDAHO COUNTY MULTI-HAZARD MITIGATION PLAN (MHMP): Chief Sedam explained that the County contracted with a company to create this document. They had public hearings in various locations and the document is now ready to adopt by the Cities in the County. Adoption of the plan would allow the City to be eligible for FEMA pre-disaster mitigation project funding and FEMA post-disaster aid. The Council will address this at the next meeting.
ITEMS TO NOTE: A Planning and Zoning member is needed.
The meeting adjourned at 8:30 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Wes Lester
Michael Peterson
Georgia DeHaas
Linda Aiken
City employees present were Chief Sedam, Public Works Director Gortsema, Clerk Kennedy and Attorney Albers.
The meeting was called to order and the minutes of the November 17th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 115 calls for service. There were 84 cases written, 31 misdemeanor arrests, 3 felony arrests, 43 citations, 16 written warnings issued, 4 dogs and 3 cats handled. The Police and Animal Control Report for November 2008 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
Chief Sedam reported on attending the County Commissioner meeting during discussion between dispatch and Syringa Hospital. Due to the remodel at dispatch the ambulance isn’t being dispatched quickly enough. Right now dispatch calls the hospital and then a nurse pages the EMTs. It appears the delay is at the nurses’ station. There is a temporary radio being installed at dispatch so the ambulance can be toned directly from dispatch.
CITY PARKING LOT REGULATIONS: Attorney Albers explained that the City of Lewiston has a sign at their municipal parking lot that we may want to copy. As far as ticket costs, the least amount coming through the courts is $52.00 while the 2nd offense is $100.00. Councilman Lester felt an exception for City vehicles to park over night should be included and then he questioned overnight parking in the winter. Mayor Walker felt a sign could be posted in the winter that stated no overnight parking. Councilman Lorentz asked how big of problem it has been so far with having vehicles in the way when snow needs to be plowed. Gortsema stated that there hasn’t been a problem so far. Councilman Lorentz recommended leaving it as is since there have not been problems.
ORDINANCE #847
(Ordinance No. 847 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE LIMITING PARKING TO 24 HOURS IN THE CITY HALL AND THE HERITAGE SQUARE PARKING LOTS; PROVIDING FOR EXCEPTIONS TO BE GRANTED BY THE CHIEF OF POLICE; PROVIDING FOR A PENALTY; PROVIDING FOR AN EFFECTIVE DATE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.
On motion by Councilman Lorentz, second by Councilwoman DeHaas that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 847 duly approved and adopted.
HANDBOOK CHANGE: Clerk Kennedy explained that the personnel committee met to discuss the criteria of how using a City vehicle for commuting should be classified as a fringe benefit. Councilwoman DeHaas didn’t feel the City had a choice of not addressing the commuting language and explained that private companies already conform. On motion by Councilwoman DeHaas, second by Councilman Lester to change the employee handbook, adding the section on Commuting Fringe Benefits. Motion carried by a unanimous vote of the Council present.
IDAHO COUNTY MULTI-HAZARD MITIGATION PLAN (MHMP): Chief Sedam explained that the County contracted with a company to create this document. They had public hearings in various locations and the document is now ready to adopt by the Cities in the County. Adoption of the plan would allow the City to be eligible for FEMA pre-disaster mitigation project funding and FEMA post-disaster aid. The Council will address this at the next meeting.
ITEMS TO NOTE: A Planning and Zoning member is needed.
The meeting adjourned at 8:30 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
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