Council Minutes
City of Grangeville, IdahoMonday, December 15, 2008
December 15, 2008 Regular Meeting
The City Council met in regular session on December 15, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Michael Peterson
Georgia DeHaas
Linda Aiken
Wes Lester
Brian Lorentz
City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the December 1st regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Julie Worthington representing the Farmers Market was present to give a quick run down of this past season. They ran for 17 weekends, with an average of 20 vendors. There was a dramatic increase of foot traffic during market hours and the received good comments from local businesses. The market requests to use Heritage Square June – October 2009 (with the exception of Border Days weekend) and will willing move if another organization needs Heritage Square although they would rather partner with them. They would like the City to pay for 1 month of restroom services again and they would also like to look into grant funding for permanent restrooms if there is space available. The Council thought it would be ok to have them look into grants. The Farmers Market would also like to coordinate activities at Heritage Square and see if they could be notified of other activities that would take place on the same day as the market. Lastly, they requested that the street banner advertising the market be allowed to hang at same location on State Street.
On motion by Councilman Lester, second by Councilman Houger to grant the Farmers Market permission to use Heritage Square, June - October 2009, that the City pay for one month of restroom service and allow the banner to be hung at State Street. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Councilman Lester made a motion, second by Councilman Peterson to accept the Snowhaven Minutes of December 4, 2008. Motion carried by a unanimous vote of the Council present.
Councilman Lester made a motion, second by Councilman Lorentz to accept the Library Minutes of November 20, 2008 and to reappoint Joan Hall to the Library board, with a term expiring January 1, 2014. Motion carried by a unanimous vote of the Council present.
Mayor Walker re-appointed Joan Hall to the Library Board for 5 years.
ORDINANCE 848: The ordinance to renew the cable franchise was read by title only as follows:
ORDINANCE NO. 848
(Ordinance No. 848 in its entirety on file in the City’s Ordinance File)
An Ordinance of the City of Grangeville Granting a Franchise to Cequel III d/b/a Suddenlink Communications for the Construction and Operation of a Cable System. The City of Grangeville, having determined that the financial, legal, and technical ability of Cequel III d/b/a Suddenlink Communications, is reasonably sufficient to provide services, facilities, and equipment necessary to meet the future cable-related needs of the community, does hereby ordain as follows:
On motion by Councilwoman DeHaas, second by Councilman Lester that the first reading as read by title only be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 848 duly approved and adopted.
RESOLUTION NO. 210
(Resolution No. 210 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Lorentz who moved for its adoption. Second by Councilman Houger.
A resolution of the City of Grangeville declaring support and adoption of the Idaho County Multi-Hazard Mitigation Plan.
ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 210 duly approved and adopted.
BILLS: The bills in the amount of $237,267.22 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
PLANNING AND ZONING: On motion by Councilman Lester, second by Councilman Lorentz to allow Mayor Walker to reappoint Wilmer Seaver to P&Z for a 3 year term expiring January 1, 2012. Motion carried by a unanimous vote of the Council present.
PAWN LICENSE RENEWALS: On motion by Councilman Lorentz, second by Councilman Lester to approve the applications for pawn, secondhand & junk store license for Ralph Martin d/b/a Martin’s Antiques and Milton Perry d/b/a B&B Bargain Store. Motion carried by a unanimous vote of the Council present.
STREET REPORT: On motion by Councilman Lester, second by Councilwoman Aiken to approve the annual street finance report and authorize its publication. Motion carried by a unanimous vote of the Council present.
REVENUE DECREASES: Clerk Kennedy explained that revenue projections are down in Highway Users and Revenue Sharing. Kennedy met with the department heads and they have all cut expenses to account for the decreases in revenue for their department. The City as a whole is down $11,262.00.
SEWER PROJECT: Public Works Director Gortsema explained that Western Construction was over the contract days for substantial completion by 5 days. The City can collect $500 per day for being over the substantial completion days. Gortsema talked with J-U-B and Mike Sturdevant and they explained that being entitled to liquidated damages and being able to substantiate why the City should get them are another issue. The 5 days that they went over were due to waiting on water tests while the final completion was mostly do to scheduling the walk through. There was no damage to the City and the City did not incur any engineering fees due to the delay; Gortsema recommended to waive the liquidated damages.
On motion by Councilman Lorentz, second by Councilman Lester to waive liquidated damages and authorize the mayor and city clerk to sign the final change order and final pay request when completed. Motion carried by a unanimous vote of the Council present.
PURCHASE OF USED STREET VEHICLE: Public Works Director Gortsema asked to try to replace the oldest vehicle in fleet within the budgeted amount. On motion by Councilman Lester, second by Councilwoman DeHaas to authorize public works to purchase a used pickup for the street department and to stay within the budgeted amount. Motion carried by a unanimous vote of the Council present.
BANNER REQUEST: On motion by Councilman Lester, second by Councilwoman Aiken to allow Syringa Hospital, Groaners and Grangeville Physical Therapy to hang a banner at A and Main Streets now through the month of January. Motion carried by a unanimous vote of the Council present. Councilman Houger wanted to specify that the banner could be hung as soon as they can get it up.
EXECUTIVE SESSION: On motion by Councilman Lorentz, second by Councilman Houger to go into Executive Session according to Section 67-2345 (d). ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed.
A motion was made by Councilman Lester, second by Councilman Peterson to go out of Executive Session. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed.
ITEMS TO NOTE: The Planning and Zoning Commission needs another member.
The meeting adjourned at 8:15 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Michael Peterson
Georgia DeHaas
Linda Aiken
Wes Lester
Brian Lorentz
City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the December 1st regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Julie Worthington representing the Farmers Market was present to give a quick run down of this past season. They ran for 17 weekends, with an average of 20 vendors. There was a dramatic increase of foot traffic during market hours and the received good comments from local businesses. The market requests to use Heritage Square June – October 2009 (with the exception of Border Days weekend) and will willing move if another organization needs Heritage Square although they would rather partner with them. They would like the City to pay for 1 month of restroom services again and they would also like to look into grant funding for permanent restrooms if there is space available. The Council thought it would be ok to have them look into grants. The Farmers Market would also like to coordinate activities at Heritage Square and see if they could be notified of other activities that would take place on the same day as the market. Lastly, they requested that the street banner advertising the market be allowed to hang at same location on State Street.
On motion by Councilman Lester, second by Councilman Houger to grant the Farmers Market permission to use Heritage Square, June - October 2009, that the City pay for one month of restroom service and allow the banner to be hung at State Street. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Councilman Lester made a motion, second by Councilman Peterson to accept the Snowhaven Minutes of December 4, 2008. Motion carried by a unanimous vote of the Council present.
Councilman Lester made a motion, second by Councilman Lorentz to accept the Library Minutes of November 20, 2008 and to reappoint Joan Hall to the Library board, with a term expiring January 1, 2014. Motion carried by a unanimous vote of the Council present.
Mayor Walker re-appointed Joan Hall to the Library Board for 5 years.
ORDINANCE 848: The ordinance to renew the cable franchise was read by title only as follows:
ORDINANCE NO. 848
(Ordinance No. 848 in its entirety on file in the City’s Ordinance File)
An Ordinance of the City of Grangeville Granting a Franchise to Cequel III d/b/a Suddenlink Communications for the Construction and Operation of a Cable System. The City of Grangeville, having determined that the financial, legal, and technical ability of Cequel III d/b/a Suddenlink Communications, is reasonably sufficient to provide services, facilities, and equipment necessary to meet the future cable-related needs of the community, does hereby ordain as follows:
On motion by Councilwoman DeHaas, second by Councilman Lester that the first reading as read by title only be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 848 duly approved and adopted.
RESOLUTION NO. 210
(Resolution No. 210 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Lorentz who moved for its adoption. Second by Councilman Houger.
A resolution of the City of Grangeville declaring support and adoption of the Idaho County Multi-Hazard Mitigation Plan.
ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 210 duly approved and adopted.
BILLS: The bills in the amount of $237,267.22 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
PLANNING AND ZONING: On motion by Councilman Lester, second by Councilman Lorentz to allow Mayor Walker to reappoint Wilmer Seaver to P&Z for a 3 year term expiring January 1, 2012. Motion carried by a unanimous vote of the Council present.
PAWN LICENSE RENEWALS: On motion by Councilman Lorentz, second by Councilman Lester to approve the applications for pawn, secondhand & junk store license for Ralph Martin d/b/a Martin’s Antiques and Milton Perry d/b/a B&B Bargain Store. Motion carried by a unanimous vote of the Council present.
STREET REPORT: On motion by Councilman Lester, second by Councilwoman Aiken to approve the annual street finance report and authorize its publication. Motion carried by a unanimous vote of the Council present.
REVENUE DECREASES: Clerk Kennedy explained that revenue projections are down in Highway Users and Revenue Sharing. Kennedy met with the department heads and they have all cut expenses to account for the decreases in revenue for their department. The City as a whole is down $11,262.00.
SEWER PROJECT: Public Works Director Gortsema explained that Western Construction was over the contract days for substantial completion by 5 days. The City can collect $500 per day for being over the substantial completion days. Gortsema talked with J-U-B and Mike Sturdevant and they explained that being entitled to liquidated damages and being able to substantiate why the City should get them are another issue. The 5 days that they went over were due to waiting on water tests while the final completion was mostly do to scheduling the walk through. There was no damage to the City and the City did not incur any engineering fees due to the delay; Gortsema recommended to waive the liquidated damages.
On motion by Councilman Lorentz, second by Councilman Lester to waive liquidated damages and authorize the mayor and city clerk to sign the final change order and final pay request when completed. Motion carried by a unanimous vote of the Council present.
PURCHASE OF USED STREET VEHICLE: Public Works Director Gortsema asked to try to replace the oldest vehicle in fleet within the budgeted amount. On motion by Councilman Lester, second by Councilwoman DeHaas to authorize public works to purchase a used pickup for the street department and to stay within the budgeted amount. Motion carried by a unanimous vote of the Council present.
BANNER REQUEST: On motion by Councilman Lester, second by Councilwoman Aiken to allow Syringa Hospital, Groaners and Grangeville Physical Therapy to hang a banner at A and Main Streets now through the month of January. Motion carried by a unanimous vote of the Council present. Councilman Houger wanted to specify that the banner could be hung as soon as they can get it up.
EXECUTIVE SESSION: On motion by Councilman Lorentz, second by Councilman Houger to go into Executive Session according to Section 67-2345 (d). ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed.
A motion was made by Councilman Lester, second by Councilman Peterson to go out of Executive Session. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed.
ITEMS TO NOTE: The Planning and Zoning Commission needs another member.
The meeting adjourned at 8:15 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, December 01, 2008
December 1, 2008 Regular Meeting
The City Council met in regular session on December 1, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Wes Lester
Michael Peterson
Georgia DeHaas
Linda Aiken
City employees present were Chief Sedam, Public Works Director Gortsema, Clerk Kennedy and Attorney Albers.
The meeting was called to order and the minutes of the November 17th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 115 calls for service. There were 84 cases written, 31 misdemeanor arrests, 3 felony arrests, 43 citations, 16 written warnings issued, 4 dogs and 3 cats handled. The Police and Animal Control Report for November 2008 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
Chief Sedam reported on attending the County Commissioner meeting during discussion between dispatch and Syringa Hospital. Due to the remodel at dispatch the ambulance isn’t being dispatched quickly enough. Right now dispatch calls the hospital and then a nurse pages the EMTs. It appears the delay is at the nurses’ station. There is a temporary radio being installed at dispatch so the ambulance can be toned directly from dispatch.
CITY PARKING LOT REGULATIONS: Attorney Albers explained that the City of Lewiston has a sign at their municipal parking lot that we may want to copy. As far as ticket costs, the least amount coming through the courts is $52.00 while the 2nd offense is $100.00. Councilman Lester felt an exception for City vehicles to park over night should be included and then he questioned overnight parking in the winter. Mayor Walker felt a sign could be posted in the winter that stated no overnight parking. Councilman Lorentz asked how big of problem it has been so far with having vehicles in the way when snow needs to be plowed. Gortsema stated that there hasn’t been a problem so far. Councilman Lorentz recommended leaving it as is since there have not been problems.
ORDINANCE #847
(Ordinance No. 847 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE LIMITING PARKING TO 24 HOURS IN THE CITY HALL AND THE HERITAGE SQUARE PARKING LOTS; PROVIDING FOR EXCEPTIONS TO BE GRANTED BY THE CHIEF OF POLICE; PROVIDING FOR A PENALTY; PROVIDING FOR AN EFFECTIVE DATE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.
On motion by Councilman Lorentz, second by Councilwoman DeHaas that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 847 duly approved and adopted.
HANDBOOK CHANGE: Clerk Kennedy explained that the personnel committee met to discuss the criteria of how using a City vehicle for commuting should be classified as a fringe benefit. Councilwoman DeHaas didn’t feel the City had a choice of not addressing the commuting language and explained that private companies already conform. On motion by Councilwoman DeHaas, second by Councilman Lester to change the employee handbook, adding the section on Commuting Fringe Benefits. Motion carried by a unanimous vote of the Council present.
IDAHO COUNTY MULTI-HAZARD MITIGATION PLAN (MHMP): Chief Sedam explained that the County contracted with a company to create this document. They had public hearings in various locations and the document is now ready to adopt by the Cities in the County. Adoption of the plan would allow the City to be eligible for FEMA pre-disaster mitigation project funding and FEMA post-disaster aid. The Council will address this at the next meeting.
ITEMS TO NOTE: A Planning and Zoning member is needed.
The meeting adjourned at 8:30 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Wes Lester
Michael Peterson
Georgia DeHaas
Linda Aiken
City employees present were Chief Sedam, Public Works Director Gortsema, Clerk Kennedy and Attorney Albers.
The meeting was called to order and the minutes of the November 17th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 115 calls for service. There were 84 cases written, 31 misdemeanor arrests, 3 felony arrests, 43 citations, 16 written warnings issued, 4 dogs and 3 cats handled. The Police and Animal Control Report for November 2008 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
Chief Sedam reported on attending the County Commissioner meeting during discussion between dispatch and Syringa Hospital. Due to the remodel at dispatch the ambulance isn’t being dispatched quickly enough. Right now dispatch calls the hospital and then a nurse pages the EMTs. It appears the delay is at the nurses’ station. There is a temporary radio being installed at dispatch so the ambulance can be toned directly from dispatch.
CITY PARKING LOT REGULATIONS: Attorney Albers explained that the City of Lewiston has a sign at their municipal parking lot that we may want to copy. As far as ticket costs, the least amount coming through the courts is $52.00 while the 2nd offense is $100.00. Councilman Lester felt an exception for City vehicles to park over night should be included and then he questioned overnight parking in the winter. Mayor Walker felt a sign could be posted in the winter that stated no overnight parking. Councilman Lorentz asked how big of problem it has been so far with having vehicles in the way when snow needs to be plowed. Gortsema stated that there hasn’t been a problem so far. Councilman Lorentz recommended leaving it as is since there have not been problems.
ORDINANCE #847
(Ordinance No. 847 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE LIMITING PARKING TO 24 HOURS IN THE CITY HALL AND THE HERITAGE SQUARE PARKING LOTS; PROVIDING FOR EXCEPTIONS TO BE GRANTED BY THE CHIEF OF POLICE; PROVIDING FOR A PENALTY; PROVIDING FOR AN EFFECTIVE DATE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.
On motion by Councilman Lorentz, second by Councilwoman DeHaas that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 847 duly approved and adopted.
HANDBOOK CHANGE: Clerk Kennedy explained that the personnel committee met to discuss the criteria of how using a City vehicle for commuting should be classified as a fringe benefit. Councilwoman DeHaas didn’t feel the City had a choice of not addressing the commuting language and explained that private companies already conform. On motion by Councilwoman DeHaas, second by Councilman Lester to change the employee handbook, adding the section on Commuting Fringe Benefits. Motion carried by a unanimous vote of the Council present.
IDAHO COUNTY MULTI-HAZARD MITIGATION PLAN (MHMP): Chief Sedam explained that the County contracted with a company to create this document. They had public hearings in various locations and the document is now ready to adopt by the Cities in the County. Adoption of the plan would allow the City to be eligible for FEMA pre-disaster mitigation project funding and FEMA post-disaster aid. The Council will address this at the next meeting.
ITEMS TO NOTE: A Planning and Zoning member is needed.
The meeting adjourned at 8:30 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, November 17, 2008
November 17, 2008 Regular Meeting
The City Council met in regular session on November 17, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Michael Peterson
Georgia DeHaas
Linda Aiken
Wes Lester
Councilmembers absent:
Brian Lorentz
City employees present were Chief Sedam, Water Superintendent Curtis, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the November 3rd regular meeting were approved as presented by Councilman Lester, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
Councilman Houger made a motion, second by Councilman Lester to accept the Snowhaven Minutes of November 6, 2008. Motion carried by a unanimous vote of the Council present.
AIC REPORT: Councilman Peterson attended the November 6th and 7th legislative meeting in Boise and updated the Council on new legislative proposals. Some of these proposals are increasing wine and beer tax, generating revenue for the highway distribution fund and elections changes.
CELL TOWER REPORT: Mayor Walker explained that nothing has changed as far as cell towers being allowed in the industrial zone. The Verizon and Inland Cellular towers building permits were researched by City staff and met zoning regulations at the time the building permits were issued. No variance was required. At a previous meeting, Mayor Walker had asked Attorney Albers to research cell tower information. Councilwoman DeHaas mentioned that she had received positive phone calls from different people in relation to the cell tower. Attorney Albers addressed the federal statue that says the City can not restrict cell towers based upon environmental effects of radio frequency emissions. Local governments have the authority to regulate zoning, such as lighting and height requirements.
BILLS: The bills in the amount of $393,418.62 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.
CITY HALL PARKING: Mayor Walker explained that various business and citizens use the City Hall parking lot. He felt it is a public parking lot, but shouldn’t be used as a drop off for the area body shops. He also felt the parking lot should be 24 hour parking only, unless the Chief of Police authorizes otherwise. Councilman Lester felt it should be a City Hall/Library/Police parking lot and shouldn’t be used for other businesses. Attorney Albers will provide a draft for next meeting.
ITEMS TO NOTE: The Planning and Zoning Commission needs another member.
The meeting adjourned at 8:30 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Michael Peterson
Georgia DeHaas
Linda Aiken
Wes Lester
Councilmembers absent:
Brian Lorentz
City employees present were Chief Sedam, Water Superintendent Curtis, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the November 3rd regular meeting were approved as presented by Councilman Lester, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
Councilman Houger made a motion, second by Councilman Lester to accept the Snowhaven Minutes of November 6, 2008. Motion carried by a unanimous vote of the Council present.
AIC REPORT: Councilman Peterson attended the November 6th and 7th legislative meeting in Boise and updated the Council on new legislative proposals. Some of these proposals are increasing wine and beer tax, generating revenue for the highway distribution fund and elections changes.
CELL TOWER REPORT: Mayor Walker explained that nothing has changed as far as cell towers being allowed in the industrial zone. The Verizon and Inland Cellular towers building permits were researched by City staff and met zoning regulations at the time the building permits were issued. No variance was required. At a previous meeting, Mayor Walker had asked Attorney Albers to research cell tower information. Councilwoman DeHaas mentioned that she had received positive phone calls from different people in relation to the cell tower. Attorney Albers addressed the federal statue that says the City can not restrict cell towers based upon environmental effects of radio frequency emissions. Local governments have the authority to regulate zoning, such as lighting and height requirements.
BILLS: The bills in the amount of $393,418.62 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.
CITY HALL PARKING: Mayor Walker explained that various business and citizens use the City Hall parking lot. He felt it is a public parking lot, but shouldn’t be used as a drop off for the area body shops. He also felt the parking lot should be 24 hour parking only, unless the Chief of Police authorizes otherwise. Councilman Lester felt it should be a City Hall/Library/Police parking lot and shouldn’t be used for other businesses. Attorney Albers will provide a draft for next meeting.
ITEMS TO NOTE: The Planning and Zoning Commission needs another member.
The meeting adjourned at 8:30 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, November 03, 2008
November 3, 2008 Regular Meeting
The City Council met in regular session on November 3, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Wes Lester
Michael Peterson
Georgia DeHaas
Councilmember absent:
Linda Aiken
City employees present were Chief Sedam, Public Works Director Gortsema, Clerk Kennedy and Attorney Albers.
The meeting was called to order and the minutes of the October 21st regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Tom Bates, 819 South Idaho, was present to ask for a sidewalk waiver. No residences on his side of the street currently have sidewalks. He would be happy to have sidewalks installed if others put them in on the block. Councilman Lester stated that there were not sidewalks on that side of the street. On motion by Councilman Lester, second by Councilman Peterson to grant Tom Bates at 819 South Idaho an indefinite sidewalk waiver. Motion carried by a unanimous vote of the Council present.
Mathew Smith, 306 No D just purchased their home last October, was present to voice his frustrations over the cell tower going in. The residents weren’t notified of the cell tower and he has concerns that the tower could potentially be harmful.
Shelly Dumas, 735 W No 2nd questioned whether anyone did research on cell towers. Councilman Lester responded that no he didn’t do research personally. Verizon was looking at various locations in Grangeville and due to zoning restrictions, they chose the industrial zone. Shelly questioned why the neighbors weren’t notified. Councilman Lester explained that because it was allowed in the zone it would be located in, there was no public notice required. It was done through the building permit process and met all requirements for the zone. Shelly explained that she bought her home, made upgrades and now it is exactly how she wants is. She has heard about the health risks with cell towers if you are within 1,300’. There are schools, hospitals, doctor offices and homes within this area. It should have been put out on the Prairie, not in the City. She has drafted a letter that various neighbors have signed. She is asking the City to rescind the building permit. Mayor Walker stated his concern and the City will look into the situation.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 141 calls for service. There were 112 cases written, 37 misdemeanor arrests, 3 felony arrests, 46 citations, 21 written warnings issued, 19 dogs and 2 cats handled. The Police and Animal Control Report for October 2008 was accepted on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present. Officer Randi is still off and will probably be off for another six weeks.
On motion by Councilman Lorentz, second by Councilman Lester to accept the Planning and Zoning Minutes from October 27, 2008. Motion carried by a unanimous vote of the Council present.
Councilman Lorentz made a motion, second by Councilman Lester to accept Planning and Zoning’s recommendation and approve Jerry Haaland’s request for a variance at 522 Elk Street. Motion carried by a unanimous vote of the Council present.
Councilwoman DeHaas made a motion, second by Councilman Peterson to accept Planning and Zoning’s recommendation to approve Tony and Dorothy Mendes’s request for a variance at 316 W North 3rd Street as long as the agreement is present as agreed between neighbors and will be recorded at the County. Motion carried by a unanimous vote of the Council present.
Councilwoman DeHaas made a motion, second by Councilman Houger to accept Planning and Zoning’s recommendation to approve Dorothy Mendes’s request for a variance at 324 W North 6th Street. Motion carried by a unanimous vote of the Council present.
Clerk Kennedy reported the City has converted to automatic billing effect on the October 15th read. Public Works staff read the meters either by radio, touch read or manual. If the read is manual, instead of entering the manual read in the book, it is entered in the unit. All the information is then reviewed prior to the upload into to the billing software for automatic billing.
At the ICCTFOA conference in September, Clerk Kennedy attended an IRS class that included fringe benefits. The City needs to review and establish a policy on fringe benefits when using City vehicles for commuting.
STREET COMMITTEE REPORT ON SCHOOL ZONE SPEED LIMITS: The committee met with Chief Sedam, Councilmen Houger and Peterson and Councilwoman Aiken present. Councilman Peterson stated that the committee recommend leaving the speed limit as is, but the committee also feels there should be a notification so people know they can drive 25mph on weekends and when school is not in session. Councilman Houger noted that the committee felt if the City was going to error, they needed to error on the side of the children’s safety. Attorney Albers stated that the time limits as drafted are easier to win then if requirements were changed.
SUDDENLINK FRANCHISE RENEWAL: Clerk Kennedy explained that based on annual income as provided by Suddenlink, the City would only receive approximately $3900.00 per year in fees if the City did the franchise fee. Councilman Lester personally was not in favor of charging a city fee. Clerk Kennedy will delete franchise fee language and add the language Public Works Director Gortsema requested previously and then present to the Council at the next meeting.
RESOLUTION #209
(Resolution No. 209 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman DeHaas who moved for its adoption. Second by Councilman Lester.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING AUTHORITY TO THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH COLLECTION BUREAU INCORPORATED FOR COLLECTION OF DEBTS OWED BY ANY PERSON TO THE CITY PURSUANT TO THE AUTHORITY OF IDAHO CODE §67-2358.
ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 209 duly approved and adopted.
DONATION REQUEST FROM FESTIVAL OF TREES: On motion by Councilman Lorentz, second by Councilwoman DeHaas to recommend the City donate a pool family pass to the Festival of Trees. Motion carried by a unanimous vote of the Council present.
WATERSHED REPORT: Earlier in the year, Kevin Tomlinson talked to Public Works Director Gortsema about dieing white fir on the watershed. Gortsema contacted Tom Richards with Northwest Timber Management. They met on Wednesday and toured the watershed area. There is some dieing white fir but not enough to warrant a project or timber contract. Richards will put together a brief report with his observations. Jerry Zumalt mentioned there was grant money for fuel reduction on timber property so they also met with him. There may be a possibility of a combined project with Prairie Land and Timber, Bennett and the City.
SIDEWALK WAIVER RENEWAL: On motion by Councilman Lester, second by Councilman Lorentz to grant Anderson Aeromotive an indefinite waiver on Pine Street approved to Anderson. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: A Planning and Zoning member is needed.
Mayor Walker stated that Cory Baune, J-U-B, was in town to discuss WWTP issues and they are pursuing contact with Attorney Gary Allen out of Boise. Jim Kimball is compiling a list of questions to ask. The City is also looking at asking for a variance or extension of the permit in order to buy the City more time to do additional studying on the temperature.
The meeting adjourned at 8:30 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Wes Lester
Michael Peterson
Georgia DeHaas
Councilmember absent:
Linda Aiken
City employees present were Chief Sedam, Public Works Director Gortsema, Clerk Kennedy and Attorney Albers.
The meeting was called to order and the minutes of the October 21st regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Tom Bates, 819 South Idaho, was present to ask for a sidewalk waiver. No residences on his side of the street currently have sidewalks. He would be happy to have sidewalks installed if others put them in on the block. Councilman Lester stated that there were not sidewalks on that side of the street. On motion by Councilman Lester, second by Councilman Peterson to grant Tom Bates at 819 South Idaho an indefinite sidewalk waiver. Motion carried by a unanimous vote of the Council present.
Mathew Smith, 306 No D just purchased their home last October, was present to voice his frustrations over the cell tower going in. The residents weren’t notified of the cell tower and he has concerns that the tower could potentially be harmful.
Shelly Dumas, 735 W No 2nd questioned whether anyone did research on cell towers. Councilman Lester responded that no he didn’t do research personally. Verizon was looking at various locations in Grangeville and due to zoning restrictions, they chose the industrial zone. Shelly questioned why the neighbors weren’t notified. Councilman Lester explained that because it was allowed in the zone it would be located in, there was no public notice required. It was done through the building permit process and met all requirements for the zone. Shelly explained that she bought her home, made upgrades and now it is exactly how she wants is. She has heard about the health risks with cell towers if you are within 1,300’. There are schools, hospitals, doctor offices and homes within this area. It should have been put out on the Prairie, not in the City. She has drafted a letter that various neighbors have signed. She is asking the City to rescind the building permit. Mayor Walker stated his concern and the City will look into the situation.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 141 calls for service. There were 112 cases written, 37 misdemeanor arrests, 3 felony arrests, 46 citations, 21 written warnings issued, 19 dogs and 2 cats handled. The Police and Animal Control Report for October 2008 was accepted on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present. Officer Randi is still off and will probably be off for another six weeks.
On motion by Councilman Lorentz, second by Councilman Lester to accept the Planning and Zoning Minutes from October 27, 2008. Motion carried by a unanimous vote of the Council present.
Councilman Lorentz made a motion, second by Councilman Lester to accept Planning and Zoning’s recommendation and approve Jerry Haaland’s request for a variance at 522 Elk Street. Motion carried by a unanimous vote of the Council present.
Councilwoman DeHaas made a motion, second by Councilman Peterson to accept Planning and Zoning’s recommendation to approve Tony and Dorothy Mendes’s request for a variance at 316 W North 3rd Street as long as the agreement is present as agreed between neighbors and will be recorded at the County. Motion carried by a unanimous vote of the Council present.
Councilwoman DeHaas made a motion, second by Councilman Houger to accept Planning and Zoning’s recommendation to approve Dorothy Mendes’s request for a variance at 324 W North 6th Street. Motion carried by a unanimous vote of the Council present.
Clerk Kennedy reported the City has converted to automatic billing effect on the October 15th read. Public Works staff read the meters either by radio, touch read or manual. If the read is manual, instead of entering the manual read in the book, it is entered in the unit. All the information is then reviewed prior to the upload into to the billing software for automatic billing.
At the ICCTFOA conference in September, Clerk Kennedy attended an IRS class that included fringe benefits. The City needs to review and establish a policy on fringe benefits when using City vehicles for commuting.
STREET COMMITTEE REPORT ON SCHOOL ZONE SPEED LIMITS: The committee met with Chief Sedam, Councilmen Houger and Peterson and Councilwoman Aiken present. Councilman Peterson stated that the committee recommend leaving the speed limit as is, but the committee also feels there should be a notification so people know they can drive 25mph on weekends and when school is not in session. Councilman Houger noted that the committee felt if the City was going to error, they needed to error on the side of the children’s safety. Attorney Albers stated that the time limits as drafted are easier to win then if requirements were changed.
SUDDENLINK FRANCHISE RENEWAL: Clerk Kennedy explained that based on annual income as provided by Suddenlink, the City would only receive approximately $3900.00 per year in fees if the City did the franchise fee. Councilman Lester personally was not in favor of charging a city fee. Clerk Kennedy will delete franchise fee language and add the language Public Works Director Gortsema requested previously and then present to the Council at the next meeting.
RESOLUTION #209
(Resolution No. 209 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman DeHaas who moved for its adoption. Second by Councilman Lester.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING AUTHORITY TO THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH COLLECTION BUREAU INCORPORATED FOR COLLECTION OF DEBTS OWED BY ANY PERSON TO THE CITY PURSUANT TO THE AUTHORITY OF IDAHO CODE §67-2358.
ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 209 duly approved and adopted.
DONATION REQUEST FROM FESTIVAL OF TREES: On motion by Councilman Lorentz, second by Councilwoman DeHaas to recommend the City donate a pool family pass to the Festival of Trees. Motion carried by a unanimous vote of the Council present.
WATERSHED REPORT: Earlier in the year, Kevin Tomlinson talked to Public Works Director Gortsema about dieing white fir on the watershed. Gortsema contacted Tom Richards with Northwest Timber Management. They met on Wednesday and toured the watershed area. There is some dieing white fir but not enough to warrant a project or timber contract. Richards will put together a brief report with his observations. Jerry Zumalt mentioned there was grant money for fuel reduction on timber property so they also met with him. There may be a possibility of a combined project with Prairie Land and Timber, Bennett and the City.
SIDEWALK WAIVER RENEWAL: On motion by Councilman Lester, second by Councilman Lorentz to grant Anderson Aeromotive an indefinite waiver on Pine Street approved to Anderson. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: A Planning and Zoning member is needed.
Mayor Walker stated that Cory Baune, J-U-B, was in town to discuss WWTP issues and they are pursuing contact with Attorney Gary Allen out of Boise. Jim Kimball is compiling a list of questions to ask. The City is also looking at asking for a variance or extension of the permit in order to buy the City more time to do additional studying on the temperature.
The meeting adjourned at 8:30 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Tuesday, October 21, 2008
October 21, 2008 Regular Meeting
The City Council met in regular session on October 21, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Michael Peterson
Georgia DeHaas
Councilmembers absent:
Wes Lester
Linda Aiken
City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 6th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
VISITORS: Cathy Wassmuth and Tera Hill were present from the Horizons Recreation Committee. Their goal is to decorate a dozen trees at Pioneer Park. Avista has offered to pay for the power and the service. Avista, Idaho County Light and Power and Roberts Tree Service will volunteer their bucket trucks. They are worried about trucking on the lawn but thought they could meet with Ken Gortsema and Jeff Scott to see how it would work. They plan to decorate November 29th and they would also like to have a family lighting ceremony with hot dogs and hot chocolate. They would like to use the bathhouse for bathrooms and the food. They are asking for permission to light the park. Councilwoman DeHaas thinks it’s wonderful and suggested they work with Gortsema to make sure there isn’t any damage. Gortsema noted that everything will be winterized, so no bathrooms will be available and the building is not heated. On motion by Councilwoman DeHaas, second by Councilman Lorentz to allow the Horizon Recreation Committee to decorate at the park but coordinate with Gortsema or his representative. Motion carried by a unanimous vote of the Council present.
Jerry Holes was present to discuss the school zone speed limit signs. He would like to see it say when children are present. He doesn’t have a problem slowing down but doesn’t see why it should be 7:00 a.m. to 5:00 p.m. when no children are out playing. He also brought up the 15 mph signs at the parks.
Chief Sedam explained that the State has defined when children are present as 1 or more children present on the same side of the street as the school or across the street in any direction in a marked school zone.
Councilwoman DeHaas stated that some time ago there was a request from teachers that the speed limit on B Street should be lowered because the 15 mph was too fast. Councilman Houger asked how the court sees proof for when children are present. Attorney Albers stated that it makes it harder, but the police can be a witness to when children are present. Mayor Walker stated the request would be taken under advisement. The Street Committee, Councilman Peterson as chairman, will meet with Chief Sedam and make a recommendation to the City Council. Councilman Lorentz let the Council know that Cottonwood is going through the same thing and looking at lowering their school zone from 20 mph to 15 mph.
SEWER PROJECT: On motion by Councilman Lorentz, second by Councilman Houger to approve Western Construction Pay Request #3 for $109,244.77. Motion carried by a unanimous vote of the Council present.
The Snowhaven minutes had a motion to change the definition of the quorum to the majority of those present. Clerk Kennedy pointed out that Roberts Rules of Order has a requirement to follow and this change would not meet the requirements. She would notify Jim Kingma that they still need a majority of the entire board to have a quorum. Councilman Lorentz made a motion, second by Councilwoman DeHaas to accept the Snowhaven Minutes of October 2, 2008. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 846
(Ordinance No. 846 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE GRANTING A THREE (3) MONTH EXTENSION OF THE CABLE PROVIDER FRANCHISE GRANTED PURSUANT TO ORDINANCE NO. 657
On motion by Councilwoman DeHaas, second by Councilman Lorentz that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 846 duly approved and adopted.
NEW CITY ATTORNEY IN JANUARY: Mayor Walker talked to Adam Green and he will accept the appointment in January.
BILLS: The bills in the amount of $442,759.69 were approved and ordered paid out of their respective funds, on motion by Councilman Lorentz, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
WRITE OFF: On motion by Councilwoman DeHaas, second by Councilman Houger to allow the City Clerk to write off accounts in the amount of $1,333.48. Motion carried by a unanimous vote of the Council present.
ELKS DONATION REQUEST: The City doesn’t have anything that can be donated for the bags of all participants at the Elks Convention.
COLLECTION BUREAU: Clerk Kennedy explained that Collection Bureau Inc. is located in Nampa and is interested in the City’s uncollectible accounts. There is no fee to the City as State Statue allows the Bureau to pass on their fee to the debtor. Kennedy will meet with Attorney Albers and have a resolution for next meeting.
RESOLUTION NO. 208
(Resolution No. 208 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman DeHaas who moved for its adoption. Second by Councilman Peterson.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR A DECREASE IN RESIDENTIAL SOLID WASTE OR GARBAGE CHARGES PURSUANT TO GRANGEVILLE CITY ORDINANCE 7-1-25.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 208 duly approved and adopted.
ITEMS TO NOTE: Mayor Walker let the Council know he attended the County Commissioner meeting regarding the area of impact. Attorney Wright had provided the County with the amendment; however, Attorney MacGregor wrote a new ordinance that doesn’t talk about the building permits.
The Planning and Zoning Commission needs another member starting in October.
The meeting adjourned at 9:35 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Michael Peterson
Georgia DeHaas
Councilmembers absent:
Wes Lester
Linda Aiken
City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 6th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
VISITORS: Cathy Wassmuth and Tera Hill were present from the Horizons Recreation Committee. Their goal is to decorate a dozen trees at Pioneer Park. Avista has offered to pay for the power and the service. Avista, Idaho County Light and Power and Roberts Tree Service will volunteer their bucket trucks. They are worried about trucking on the lawn but thought they could meet with Ken Gortsema and Jeff Scott to see how it would work. They plan to decorate November 29th and they would also like to have a family lighting ceremony with hot dogs and hot chocolate. They would like to use the bathhouse for bathrooms and the food. They are asking for permission to light the park. Councilwoman DeHaas thinks it’s wonderful and suggested they work with Gortsema to make sure there isn’t any damage. Gortsema noted that everything will be winterized, so no bathrooms will be available and the building is not heated. On motion by Councilwoman DeHaas, second by Councilman Lorentz to allow the Horizon Recreation Committee to decorate at the park but coordinate with Gortsema or his representative. Motion carried by a unanimous vote of the Council present.
Jerry Holes was present to discuss the school zone speed limit signs. He would like to see it say when children are present. He doesn’t have a problem slowing down but doesn’t see why it should be 7:00 a.m. to 5:00 p.m. when no children are out playing. He also brought up the 15 mph signs at the parks.
Chief Sedam explained that the State has defined when children are present as 1 or more children present on the same side of the street as the school or across the street in any direction in a marked school zone.
Councilwoman DeHaas stated that some time ago there was a request from teachers that the speed limit on B Street should be lowered because the 15 mph was too fast. Councilman Houger asked how the court sees proof for when children are present. Attorney Albers stated that it makes it harder, but the police can be a witness to when children are present. Mayor Walker stated the request would be taken under advisement. The Street Committee, Councilman Peterson as chairman, will meet with Chief Sedam and make a recommendation to the City Council. Councilman Lorentz let the Council know that Cottonwood is going through the same thing and looking at lowering their school zone from 20 mph to 15 mph.
SEWER PROJECT: On motion by Councilman Lorentz, second by Councilman Houger to approve Western Construction Pay Request #3 for $109,244.77. Motion carried by a unanimous vote of the Council present.
The Snowhaven minutes had a motion to change the definition of the quorum to the majority of those present. Clerk Kennedy pointed out that Roberts Rules of Order has a requirement to follow and this change would not meet the requirements. She would notify Jim Kingma that they still need a majority of the entire board to have a quorum. Councilman Lorentz made a motion, second by Councilwoman DeHaas to accept the Snowhaven Minutes of October 2, 2008. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 846
(Ordinance No. 846 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE GRANTING A THREE (3) MONTH EXTENSION OF THE CABLE PROVIDER FRANCHISE GRANTED PURSUANT TO ORDINANCE NO. 657
On motion by Councilwoman DeHaas, second by Councilman Lorentz that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 846 duly approved and adopted.
NEW CITY ATTORNEY IN JANUARY: Mayor Walker talked to Adam Green and he will accept the appointment in January.
BILLS: The bills in the amount of $442,759.69 were approved and ordered paid out of their respective funds, on motion by Councilman Lorentz, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
WRITE OFF: On motion by Councilwoman DeHaas, second by Councilman Houger to allow the City Clerk to write off accounts in the amount of $1,333.48. Motion carried by a unanimous vote of the Council present.
ELKS DONATION REQUEST: The City doesn’t have anything that can be donated for the bags of all participants at the Elks Convention.
COLLECTION BUREAU: Clerk Kennedy explained that Collection Bureau Inc. is located in Nampa and is interested in the City’s uncollectible accounts. There is no fee to the City as State Statue allows the Bureau to pass on their fee to the debtor. Kennedy will meet with Attorney Albers and have a resolution for next meeting.
RESOLUTION NO. 208
(Resolution No. 208 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman DeHaas who moved for its adoption. Second by Councilman Peterson.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR A DECREASE IN RESIDENTIAL SOLID WASTE OR GARBAGE CHARGES PURSUANT TO GRANGEVILLE CITY ORDINANCE 7-1-25.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 208 duly approved and adopted.
ITEMS TO NOTE: Mayor Walker let the Council know he attended the County Commissioner meeting regarding the area of impact. Attorney Wright had provided the County with the amendment; however, Attorney MacGregor wrote a new ordinance that doesn’t talk about the building permits.
The Planning and Zoning Commission needs another member starting in October.
The meeting adjourned at 9:35 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, October 06, 2008
October 6, 2008 Regular Meeting
The City Council met in regular session on October 6, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Wes Lester
Michael Peterson
Linda Aiken
Georgia DeHaas
City employees present were Chief Sedam, Public Works Director Gortsema, Clerk Kennedy and Attorney Albers.
The meeting was called to order and the minutes of the September 15th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.
VISITORS: Mayor Walker welcomed Varsity Boy Scout members from Troupe #668 whom attended the meeting for their project.
Joanie Gray was present to request permission to temporarily place her 5th wheel camper on a cement pad belonging to Pat Webb at 103 W North 7th. Joanie is on a fixed income; her 35’ camper has full skirting. Joanie doesn’t have a car or drivers license so she wants to be in town for the winter and she hasn’t been able to find another affordable location. She would like to have city utility hook ups.
Attorney Albers stated that if the Council approves the request, the City would choose to ignore the zoning ordinance and he could draft a written agreement that has an end date. On motion by Councilman Lester, second by Councilwoman DeHaas to grant Joanie Gray temporary permission to park her 5th wheel until April 1, 2009 at 103 W North 7th Street and have Attorney Albers draw up the papers to that effect. Motion carried by a unanimous vote of the Council present. The utility account would be in Pat Web’s name.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 141 calls for service. There were 101 cases written, 30 misdemeanor arrests, 1 felony arrests, 31 citations, 28 written warnings issued, 10 dogs and 1 cat handled. The Police and Animal Control Report for September 2008 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present. Officer Randi had surgery on her wrist and her next appointment is October 30th after which she’ll have physical therapy.
On motion by Councilman Lorentz, second by Councilman Lester to accept the Planning and Zoning Minutes from September 29, 2008. Motion carried by a unanimous vote of the Council present.
Councilwoman DeHaas made a motion, second by Councilman Peterson to approve Bruce and Diane Walker’s request for a variance at 620 South E Street. Motion carried by a unanimous vote of the Council present.
Clerk Kennedy reported that Don Solberg reviewed health insurance changes during an employee meeting and the answered any questions the employees had. Kennedy also provided a Health Insurance report to the Council, of which there were no questions.
On motion by Councilman DeHaas, second by Councilman Lester to accept the Library Board Minutes of September 25, 2008. Motion carried by a unanimous vote of the Council present.
WWTP TM#9: Public Works Director Gortsema reminded the Council that J-U-B needs direction in which to proceed on phosphorus removal. Gortsema felt it was best to have a workshop to discuss the options and answer questions. A workshop will be scheduled in the near future.
Mayor Walker reported that Clerk Kennedy, Public Works Director Gortsema and himself met with three representatives from Senator Crapo’s office about WWTP issues. They are interested in trying to help us and they will get back to us after they meet with DEQ.
SUDDENLINK FRANCHISE RENEWAL: Public Works Director Gortsema would like to have a right of way permit application added to the agreement where they would notify the City when installing anything in the right of way. Clerk Kennedy mentioned using the franchise fee. On motion by Councilman Lorentz, second by Councilman Lester to authorize the City Clerk to fill out the extension form for three months to allow for the necessary changes. Motion carried by a unanimous vote of the Council. The franchise will be reviewed at the next agenda.
CITY ATTORNEY: Mayor Walker explained that previous discussion indicated that he was to talk to Adam Green to see if he’d be interested in the position as City Attorney. He is interested in all the civil and prosecuting for the same bottom line cost as Attorney Albers. It would be a contract for services. Councilman Lester made a motion, second by Councilman Houger to offer Adam Green the City Attorney job starting January 5, 2009. Motion carried by a unanimous vote of the Council present. Clerk Kennedy explained that Albers would continue as the attorney through old business on January 5th after which Adam Green would need to be appointed.
SURPLUS: On motion by Councilman Lester, second by Councilwoman DeHaas to surplus the Fuji finepix camera for public works. Motion carried by a unanimous vote of the Council present.
HERCO PAYMENT: Councilman Lorentz made a motion, second by Councilman Houger to approve Herco’s cold mix pay request for $12,690.00. Motion carried by a unanimous vote of the Council present.
MOVE OCTOBER 20TH MEETING: Mayor Walker asked the Council to consider moving the October 20th meeting in order to accommodate the candidate forum on that same night. On motion by Councilman Houger, second by Councilman Lester to move the October 20th meeting until Tuesday October 21st. Motion carried by a unanimous vote of the Council present.
GROOMER BID: On motion by Councilman Lorentz, second by Councilman Lester to accept Wilbur Chapman’s bid of $5,025.00 for the surplussed LMC 3500C Snowhaven groomer. Motion carried by a unanimous vote of the Council present.
PAYMENT APPROVED: Clerk Kennedy asked for permission to issue a $12,000.00 check to Brundage Mountain for the 1997 Bombardier Plus ME snow groomer. Councilman Lester made a motion, second by Councilman Peterson to approve payment of $12,000.00 for the new groomer. Motion carried by a unanimous vote of the Council present. The purchase was budgeted and approved by the Snowhaven board.
ITEMS TO NOTE: A Planning and Zoning member is needed in October.
The meeting adjourned at 8:13 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Wes Lester
Michael Peterson
Linda Aiken
Georgia DeHaas
City employees present were Chief Sedam, Public Works Director Gortsema, Clerk Kennedy and Attorney Albers.
The meeting was called to order and the minutes of the September 15th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.
VISITORS: Mayor Walker welcomed Varsity Boy Scout members from Troupe #668 whom attended the meeting for their project.
Joanie Gray was present to request permission to temporarily place her 5th wheel camper on a cement pad belonging to Pat Webb at 103 W North 7th. Joanie is on a fixed income; her 35’ camper has full skirting. Joanie doesn’t have a car or drivers license so she wants to be in town for the winter and she hasn’t been able to find another affordable location. She would like to have city utility hook ups.
Attorney Albers stated that if the Council approves the request, the City would choose to ignore the zoning ordinance and he could draft a written agreement that has an end date. On motion by Councilman Lester, second by Councilwoman DeHaas to grant Joanie Gray temporary permission to park her 5th wheel until April 1, 2009 at 103 W North 7th Street and have Attorney Albers draw up the papers to that effect. Motion carried by a unanimous vote of the Council present. The utility account would be in Pat Web’s name.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 141 calls for service. There were 101 cases written, 30 misdemeanor arrests, 1 felony arrests, 31 citations, 28 written warnings issued, 10 dogs and 1 cat handled. The Police and Animal Control Report for September 2008 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present. Officer Randi had surgery on her wrist and her next appointment is October 30th after which she’ll have physical therapy.
On motion by Councilman Lorentz, second by Councilman Lester to accept the Planning and Zoning Minutes from September 29, 2008. Motion carried by a unanimous vote of the Council present.
Councilwoman DeHaas made a motion, second by Councilman Peterson to approve Bruce and Diane Walker’s request for a variance at 620 South E Street. Motion carried by a unanimous vote of the Council present.
Clerk Kennedy reported that Don Solberg reviewed health insurance changes during an employee meeting and the answered any questions the employees had. Kennedy also provided a Health Insurance report to the Council, of which there were no questions.
On motion by Councilman DeHaas, second by Councilman Lester to accept the Library Board Minutes of September 25, 2008. Motion carried by a unanimous vote of the Council present.
WWTP TM#9: Public Works Director Gortsema reminded the Council that J-U-B needs direction in which to proceed on phosphorus removal. Gortsema felt it was best to have a workshop to discuss the options and answer questions. A workshop will be scheduled in the near future.
Mayor Walker reported that Clerk Kennedy, Public Works Director Gortsema and himself met with three representatives from Senator Crapo’s office about WWTP issues. They are interested in trying to help us and they will get back to us after they meet with DEQ.
SUDDENLINK FRANCHISE RENEWAL: Public Works Director Gortsema would like to have a right of way permit application added to the agreement where they would notify the City when installing anything in the right of way. Clerk Kennedy mentioned using the franchise fee. On motion by Councilman Lorentz, second by Councilman Lester to authorize the City Clerk to fill out the extension form for three months to allow for the necessary changes. Motion carried by a unanimous vote of the Council. The franchise will be reviewed at the next agenda.
CITY ATTORNEY: Mayor Walker explained that previous discussion indicated that he was to talk to Adam Green to see if he’d be interested in the position as City Attorney. He is interested in all the civil and prosecuting for the same bottom line cost as Attorney Albers. It would be a contract for services. Councilman Lester made a motion, second by Councilman Houger to offer Adam Green the City Attorney job starting January 5, 2009. Motion carried by a unanimous vote of the Council present. Clerk Kennedy explained that Albers would continue as the attorney through old business on January 5th after which Adam Green would need to be appointed.
SURPLUS: On motion by Councilman Lester, second by Councilwoman DeHaas to surplus the Fuji finepix camera for public works. Motion carried by a unanimous vote of the Council present.
HERCO PAYMENT: Councilman Lorentz made a motion, second by Councilman Houger to approve Herco’s cold mix pay request for $12,690.00. Motion carried by a unanimous vote of the Council present.
MOVE OCTOBER 20TH MEETING: Mayor Walker asked the Council to consider moving the October 20th meeting in order to accommodate the candidate forum on that same night. On motion by Councilman Houger, second by Councilman Lester to move the October 20th meeting until Tuesday October 21st. Motion carried by a unanimous vote of the Council present.
GROOMER BID: On motion by Councilman Lorentz, second by Councilman Lester to accept Wilbur Chapman’s bid of $5,025.00 for the surplussed LMC 3500C Snowhaven groomer. Motion carried by a unanimous vote of the Council present.
PAYMENT APPROVED: Clerk Kennedy asked for permission to issue a $12,000.00 check to Brundage Mountain for the 1997 Bombardier Plus ME snow groomer. Councilman Lester made a motion, second by Councilman Peterson to approve payment of $12,000.00 for the new groomer. Motion carried by a unanimous vote of the Council present. The purchase was budgeted and approved by the Snowhaven board.
ITEMS TO NOTE: A Planning and Zoning member is needed in October.
The meeting adjourned at 8:13 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, September 15, 2008
September 15, 2008 Regular Meeting
The City Council met in regular session on September 15, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Michael Peterson
Georgia DeHaas
Linda Aiken
Councilmembers absent:
Wes Lester
City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 2nd regular meeting were approved as presented by Councilman Houger, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
VISITORS: James Zehner, Idaho County Assessor was present to update the Council on ATV/UTV changes. As of January 1st, a new restricted use license plate will be available for ATV/UTV that allows them to be driven on County roads and City Streets unless the City closes the streets for that usage; however, they can not drive on state highways. The law only allows for crossing state highways at designated locations. The City may want to do a letter similar to the County and designate every intersection as a crossing. According to State law, the Idaho Transportation Board will determine crossings. Zehner feels if the State does it you will only get one crossing. The County has no plans on closing the county roads. Councilman Houger felt that UTV/ATV should still be allowed on Main Street. Attorney Albers stated that the letter could state that the City would like Main Street to be considered for ATV/UTV and if that doesn’t work then every intersection declared designated. On motion by Councilman Houger, second by Councilwoman Aiken to have Attorney Albers write a letter to the Idaho Transportation Department pertaining to ATV/UTVs on City Streets. Motion carried by a unanimous vote of the Council present.
Suzanne Acton of the Grangeville Farmers Market was present to ask for permission to have the Farmers Market banner hung through October 4th since it is their primary means of advertising. On motion by Councilman Lorentz, second by Councilman Houger to grant the Farmers Market permission to hang the banner until October 4th. Motion carried by a unanimous vote of the Council present.
Tara Connolley would like to provide pony rides at the farmers market; however her insurance is only for $300,000. The additional cost in premium is $5,000-$6,000 to increase the policy to $500,000.00. Councilman Lorentz felt that the City has a policy and if an exception is made, other people may be in for the same request. Councilwoman DeHaas understood Lorentz’s concern, but also felt the rides would be an attraction for the Farmers Market. No motion was made to approve the request.
Jim Kimball and Cory Baune of J-U-B were present to highlight the key points of TM #9. J-U-B needs guidance on a plan of action from the Council. Public Works Director Gortsema asked if the Council needed a workshop. Mayor Walker felt the Council needed time to review the information and then possibly have a workshop to discuss it.
COMMITTEE REPORTS: Chief Sedam informed the Council that he had appointed Officer Hewson as lieutenant for the next 90 days. It will be permanent if everything progresses as he expects. Officer Randi is still off and will have surgery.
SEWER PROEJCT: On motion by Councilman Lorentz, second by Councilman Peterson to approve Western Construction Pay Request #2 for $79,277.00. Motion carried by a unanimous vote of the Council present.
Councilman Houger made a motion, second by Councilman Peterson to accept the Snowhaven Minutes of September 11, 2008. Motion carried by a unanimous vote of the Council present.
SURPLUS: Councilman Lorentz made a motion, second by Councilman Houger to declare the old groomer surplus with a minimum bid of $3,500.00. Motion carried by a unanimous vote of the Council present.
BAND SCREEN EQUIPMENT BID: Public Works Director Gortsema explained that the City received a second proposal from the same company for different equipment for the same price. He would like to purchase the Brackett Green proposal and reject the Jones Atwood proposal. On motion by Councilman Lorentz second by Councilwoman DeHaas to reject the Jones Atwood bid. Motion carried by a unanimous vote of the Council present. Councilman Lorentz made a motion, second by Councilwoman DeHaas to accept the Brackett Green low bid providing revised language is submitted to Eimco. Motion carried by a unanimous vote of the Council present.
RE-ADOPTION OF RESOLUTIONS: The following resolutions (#202-#206) were read in their entirety on September 2nd, but they were not adopted by roll call vote. The re-adoption of the resolutions as follows were read by title only and then adopted by roll call vote.
RESOLUTION NO. 202
(Resolution No. 202 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Houger who moved for its adoption. Second by Councilwoman DeHaas.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN RESIDENTIAL SOLID WASTE OR GARBAGE CHARGES PURSUANT TO GRANGEVILLE CITY ORDINANCE 7-1-25.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 202 duly approved and adopted.
RESOLUTION NO. 203
(Resolution No. 203 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Lorentz who moved for its adoption. Second by Councilwoman DeHaas.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SNOWHAVEN FEES.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 203 duly approved and adopted.
RESOLUTION NO. 204
(Resolution No. 204 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman DeHaas who moved for its adoption. Second by Councilman Peterson.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SWIMMING POOL FEES.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 204 duly approved and adopted.
RESOLUTION NO. 205
(Resolution No. 205 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Peterson who moved for its adoption. Second by Councilman Lorentz.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING AUTHORITY FOR AND INCREASING CERTAIN FEES CHARGED BY THE GRANGEVILLE CITY LIBRARY.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 205 duly approved and adopted.
RESOLUTION NO. 206
(Resolution No. 206 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman Aiken who moved for its adoption. Second by Councilman Houger.
A RESOLUTION OF THE CITY OF GRANGEVILLE ESTABLISHING A POLICY FOR BANNERS ON MAIN STREET.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 206 duly approved and adopted.
WALCO CONTRACT BY ROLL CALL: On motion by Councilman Lorentz, second by Councilwoman DeHaas to approve the Walco Contract for the period of 10/1/08-9/30/11. ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed.
RESOLUTION NO. 207
(Resolution No. 207 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman DeHaas who moved for its adoption. Second by Councilman Houger.
A RESOLUTION OF THE CITY OF GRANGEVILLE ADOPTING AN AFFIDAVIT FORM RELATING TO POLICY FOR THOSE WHO FAIL TO BUILD SIDEWALKS AFTER NOTICE.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 207 duly approved and adopted.
BILLS: The bills in the amount of $289,841.46 were approved and ordered paid out of their respective funds, on motion by Councilman Lorentz, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
REWARDS IN THE CITY: A possible reward for vandalism of the picnic tables at the park was discussed. If a reward is needed the request needs to come before the City Council for each situation so the Council can decide if they want to offer a reward.
BLOCK GRANT FOR SEWER PROJECT: Clerk Kennedy researched information with CEDA and Walter Steed for applying for a block grant for the sewer line project. In order to be competitive a 70% match would need to be provided, which translates into a project of $428,571.00 with the City providing match of $300,000.00 and a grant of $128,571.00. The Council was in agreement to not proceed with grant funding.
ASPHALT COLD MIX: Public Works Director Gortsema received a price from Herco for cold mix for $115.00/ton compared to $62.00/ton in July. Gortsema does have the funds since the chip seal project wasn’t completed. On motion by Councilman Houger, second by Councilman Lorentz to authorize Gortsema to purchase 100 ton of asphalt cold mix. Motion carried by a unanimous vote of the Council present.
EXECUTIVE SESSION: On motion by Councilman Lorentz, second by Councilwoman DeHaas to go into Executive Session according to Section 67-2345 (b) personnel. ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed.
A motion was made by Councilman Lorentz, second by Councilwoman DeHaas to go out of Executive Session. ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed.
No action taken.
ITEMS TO NOTE: The Planning and Zoning Commission needs another member starting in October. Mayor Walker is meeting with Senator Crapo’s representative on September 24th.
The meeting adjourned at 9:35 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Michael Peterson
Georgia DeHaas
Linda Aiken
Councilmembers absent:
Wes Lester
City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 2nd regular meeting were approved as presented by Councilman Houger, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
VISITORS: James Zehner, Idaho County Assessor was present to update the Council on ATV/UTV changes. As of January 1st, a new restricted use license plate will be available for ATV/UTV that allows them to be driven on County roads and City Streets unless the City closes the streets for that usage; however, they can not drive on state highways. The law only allows for crossing state highways at designated locations. The City may want to do a letter similar to the County and designate every intersection as a crossing. According to State law, the Idaho Transportation Board will determine crossings. Zehner feels if the State does it you will only get one crossing. The County has no plans on closing the county roads. Councilman Houger felt that UTV/ATV should still be allowed on Main Street. Attorney Albers stated that the letter could state that the City would like Main Street to be considered for ATV/UTV and if that doesn’t work then every intersection declared designated. On motion by Councilman Houger, second by Councilwoman Aiken to have Attorney Albers write a letter to the Idaho Transportation Department pertaining to ATV/UTVs on City Streets. Motion carried by a unanimous vote of the Council present.
Suzanne Acton of the Grangeville Farmers Market was present to ask for permission to have the Farmers Market banner hung through October 4th since it is their primary means of advertising. On motion by Councilman Lorentz, second by Councilman Houger to grant the Farmers Market permission to hang the banner until October 4th. Motion carried by a unanimous vote of the Council present.
Tara Connolley would like to provide pony rides at the farmers market; however her insurance is only for $300,000. The additional cost in premium is $5,000-$6,000 to increase the policy to $500,000.00. Councilman Lorentz felt that the City has a policy and if an exception is made, other people may be in for the same request. Councilwoman DeHaas understood Lorentz’s concern, but also felt the rides would be an attraction for the Farmers Market. No motion was made to approve the request.
Jim Kimball and Cory Baune of J-U-B were present to highlight the key points of TM #9. J-U-B needs guidance on a plan of action from the Council. Public Works Director Gortsema asked if the Council needed a workshop. Mayor Walker felt the Council needed time to review the information and then possibly have a workshop to discuss it.
COMMITTEE REPORTS: Chief Sedam informed the Council that he had appointed Officer Hewson as lieutenant for the next 90 days. It will be permanent if everything progresses as he expects. Officer Randi is still off and will have surgery.
SEWER PROEJCT: On motion by Councilman Lorentz, second by Councilman Peterson to approve Western Construction Pay Request #2 for $79,277.00. Motion carried by a unanimous vote of the Council present.
Councilman Houger made a motion, second by Councilman Peterson to accept the Snowhaven Minutes of September 11, 2008. Motion carried by a unanimous vote of the Council present.
SURPLUS: Councilman Lorentz made a motion, second by Councilman Houger to declare the old groomer surplus with a minimum bid of $3,500.00. Motion carried by a unanimous vote of the Council present.
BAND SCREEN EQUIPMENT BID: Public Works Director Gortsema explained that the City received a second proposal from the same company for different equipment for the same price. He would like to purchase the Brackett Green proposal and reject the Jones Atwood proposal. On motion by Councilman Lorentz second by Councilwoman DeHaas to reject the Jones Atwood bid. Motion carried by a unanimous vote of the Council present. Councilman Lorentz made a motion, second by Councilwoman DeHaas to accept the Brackett Green low bid providing revised language is submitted to Eimco. Motion carried by a unanimous vote of the Council present.
RE-ADOPTION OF RESOLUTIONS: The following resolutions (#202-#206) were read in their entirety on September 2nd, but they were not adopted by roll call vote. The re-adoption of the resolutions as follows were read by title only and then adopted by roll call vote.
RESOLUTION NO. 202
(Resolution No. 202 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Houger who moved for its adoption. Second by Councilwoman DeHaas.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN RESIDENTIAL SOLID WASTE OR GARBAGE CHARGES PURSUANT TO GRANGEVILLE CITY ORDINANCE 7-1-25.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 202 duly approved and adopted.
RESOLUTION NO. 203
(Resolution No. 203 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Lorentz who moved for its adoption. Second by Councilwoman DeHaas.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SNOWHAVEN FEES.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 203 duly approved and adopted.
RESOLUTION NO. 204
(Resolution No. 204 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman DeHaas who moved for its adoption. Second by Councilman Peterson.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SWIMMING POOL FEES.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 204 duly approved and adopted.
RESOLUTION NO. 205
(Resolution No. 205 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Peterson who moved for its adoption. Second by Councilman Lorentz.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING AUTHORITY FOR AND INCREASING CERTAIN FEES CHARGED BY THE GRANGEVILLE CITY LIBRARY.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 205 duly approved and adopted.
RESOLUTION NO. 206
(Resolution No. 206 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman Aiken who moved for its adoption. Second by Councilman Houger.
A RESOLUTION OF THE CITY OF GRANGEVILLE ESTABLISHING A POLICY FOR BANNERS ON MAIN STREET.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 206 duly approved and adopted.
WALCO CONTRACT BY ROLL CALL: On motion by Councilman Lorentz, second by Councilwoman DeHaas to approve the Walco Contract for the period of 10/1/08-9/30/11. ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed.
RESOLUTION NO. 207
(Resolution No. 207 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman DeHaas who moved for its adoption. Second by Councilman Houger.
A RESOLUTION OF THE CITY OF GRANGEVILLE ADOPTING AN AFFIDAVIT FORM RELATING TO POLICY FOR THOSE WHO FAIL TO BUILD SIDEWALKS AFTER NOTICE.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 207 duly approved and adopted.
BILLS: The bills in the amount of $289,841.46 were approved and ordered paid out of their respective funds, on motion by Councilman Lorentz, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
REWARDS IN THE CITY: A possible reward for vandalism of the picnic tables at the park was discussed. If a reward is needed the request needs to come before the City Council for each situation so the Council can decide if they want to offer a reward.
BLOCK GRANT FOR SEWER PROJECT: Clerk Kennedy researched information with CEDA and Walter Steed for applying for a block grant for the sewer line project. In order to be competitive a 70% match would need to be provided, which translates into a project of $428,571.00 with the City providing match of $300,000.00 and a grant of $128,571.00. The Council was in agreement to not proceed with grant funding.
ASPHALT COLD MIX: Public Works Director Gortsema received a price from Herco for cold mix for $115.00/ton compared to $62.00/ton in July. Gortsema does have the funds since the chip seal project wasn’t completed. On motion by Councilman Houger, second by Councilman Lorentz to authorize Gortsema to purchase 100 ton of asphalt cold mix. Motion carried by a unanimous vote of the Council present.
EXECUTIVE SESSION: On motion by Councilman Lorentz, second by Councilwoman DeHaas to go into Executive Session according to Section 67-2345 (b) personnel. ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed.
A motion was made by Councilman Lorentz, second by Councilwoman DeHaas to go out of Executive Session. ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed.
No action taken.
ITEMS TO NOTE: The Planning and Zoning Commission needs another member starting in October. Mayor Walker is meeting with Senator Crapo’s representative on September 24th.
The meeting adjourned at 9:35 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
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