Council Minutes
City of Grangeville, IdahoMonday, September 15, 2008
September 15, 2008 Regular Meeting
The City Council met in regular session on September 15, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Michael Peterson
Georgia DeHaas
Linda Aiken
Councilmembers absent:
Wes Lester
City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 2nd regular meeting were approved as presented by Councilman Houger, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
VISITORS: James Zehner, Idaho County Assessor was present to update the Council on ATV/UTV changes. As of January 1st, a new restricted use license plate will be available for ATV/UTV that allows them to be driven on County roads and City Streets unless the City closes the streets for that usage; however, they can not drive on state highways. The law only allows for crossing state highways at designated locations. The City may want to do a letter similar to the County and designate every intersection as a crossing. According to State law, the Idaho Transportation Board will determine crossings. Zehner feels if the State does it you will only get one crossing. The County has no plans on closing the county roads. Councilman Houger felt that UTV/ATV should still be allowed on Main Street. Attorney Albers stated that the letter could state that the City would like Main Street to be considered for ATV/UTV and if that doesn’t work then every intersection declared designated. On motion by Councilman Houger, second by Councilwoman Aiken to have Attorney Albers write a letter to the Idaho Transportation Department pertaining to ATV/UTVs on City Streets. Motion carried by a unanimous vote of the Council present.
Suzanne Acton of the Grangeville Farmers Market was present to ask for permission to have the Farmers Market banner hung through October 4th since it is their primary means of advertising. On motion by Councilman Lorentz, second by Councilman Houger to grant the Farmers Market permission to hang the banner until October 4th. Motion carried by a unanimous vote of the Council present.
Tara Connolley would like to provide pony rides at the farmers market; however her insurance is only for $300,000. The additional cost in premium is $5,000-$6,000 to increase the policy to $500,000.00. Councilman Lorentz felt that the City has a policy and if an exception is made, other people may be in for the same request. Councilwoman DeHaas understood Lorentz’s concern, but also felt the rides would be an attraction for the Farmers Market. No motion was made to approve the request.
Jim Kimball and Cory Baune of J-U-B were present to highlight the key points of TM #9. J-U-B needs guidance on a plan of action from the Council. Public Works Director Gortsema asked if the Council needed a workshop. Mayor Walker felt the Council needed time to review the information and then possibly have a workshop to discuss it.
COMMITTEE REPORTS: Chief Sedam informed the Council that he had appointed Officer Hewson as lieutenant for the next 90 days. It will be permanent if everything progresses as he expects. Officer Randi is still off and will have surgery.
SEWER PROEJCT: On motion by Councilman Lorentz, second by Councilman Peterson to approve Western Construction Pay Request #2 for $79,277.00. Motion carried by a unanimous vote of the Council present.
Councilman Houger made a motion, second by Councilman Peterson to accept the Snowhaven Minutes of September 11, 2008. Motion carried by a unanimous vote of the Council present.
SURPLUS: Councilman Lorentz made a motion, second by Councilman Houger to declare the old groomer surplus with a minimum bid of $3,500.00. Motion carried by a unanimous vote of the Council present.
BAND SCREEN EQUIPMENT BID: Public Works Director Gortsema explained that the City received a second proposal from the same company for different equipment for the same price. He would like to purchase the Brackett Green proposal and reject the Jones Atwood proposal. On motion by Councilman Lorentz second by Councilwoman DeHaas to reject the Jones Atwood bid. Motion carried by a unanimous vote of the Council present. Councilman Lorentz made a motion, second by Councilwoman DeHaas to accept the Brackett Green low bid providing revised language is submitted to Eimco. Motion carried by a unanimous vote of the Council present.
RE-ADOPTION OF RESOLUTIONS: The following resolutions (#202-#206) were read in their entirety on September 2nd, but they were not adopted by roll call vote. The re-adoption of the resolutions as follows were read by title only and then adopted by roll call vote.
RESOLUTION NO. 202
(Resolution No. 202 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Houger who moved for its adoption. Second by Councilwoman DeHaas.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN RESIDENTIAL SOLID WASTE OR GARBAGE CHARGES PURSUANT TO GRANGEVILLE CITY ORDINANCE 7-1-25.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 202 duly approved and adopted.
RESOLUTION NO. 203
(Resolution No. 203 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Lorentz who moved for its adoption. Second by Councilwoman DeHaas.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SNOWHAVEN FEES.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 203 duly approved and adopted.
RESOLUTION NO. 204
(Resolution No. 204 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman DeHaas who moved for its adoption. Second by Councilman Peterson.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SWIMMING POOL FEES.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 204 duly approved and adopted.
RESOLUTION NO. 205
(Resolution No. 205 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Peterson who moved for its adoption. Second by Councilman Lorentz.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING AUTHORITY FOR AND INCREASING CERTAIN FEES CHARGED BY THE GRANGEVILLE CITY LIBRARY.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 205 duly approved and adopted.
RESOLUTION NO. 206
(Resolution No. 206 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman Aiken who moved for its adoption. Second by Councilman Houger.
A RESOLUTION OF THE CITY OF GRANGEVILLE ESTABLISHING A POLICY FOR BANNERS ON MAIN STREET.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 206 duly approved and adopted.
WALCO CONTRACT BY ROLL CALL: On motion by Councilman Lorentz, second by Councilwoman DeHaas to approve the Walco Contract for the period of 10/1/08-9/30/11. ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed.
RESOLUTION NO. 207
(Resolution No. 207 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman DeHaas who moved for its adoption. Second by Councilman Houger.
A RESOLUTION OF THE CITY OF GRANGEVILLE ADOPTING AN AFFIDAVIT FORM RELATING TO POLICY FOR THOSE WHO FAIL TO BUILD SIDEWALKS AFTER NOTICE.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 207 duly approved and adopted.
BILLS: The bills in the amount of $289,841.46 were approved and ordered paid out of their respective funds, on motion by Councilman Lorentz, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
REWARDS IN THE CITY: A possible reward for vandalism of the picnic tables at the park was discussed. If a reward is needed the request needs to come before the City Council for each situation so the Council can decide if they want to offer a reward.
BLOCK GRANT FOR SEWER PROJECT: Clerk Kennedy researched information with CEDA and Walter Steed for applying for a block grant for the sewer line project. In order to be competitive a 70% match would need to be provided, which translates into a project of $428,571.00 with the City providing match of $300,000.00 and a grant of $128,571.00. The Council was in agreement to not proceed with grant funding.
ASPHALT COLD MIX: Public Works Director Gortsema received a price from Herco for cold mix for $115.00/ton compared to $62.00/ton in July. Gortsema does have the funds since the chip seal project wasn’t completed. On motion by Councilman Houger, second by Councilman Lorentz to authorize Gortsema to purchase 100 ton of asphalt cold mix. Motion carried by a unanimous vote of the Council present.
EXECUTIVE SESSION: On motion by Councilman Lorentz, second by Councilwoman DeHaas to go into Executive Session according to Section 67-2345 (b) personnel. ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed.
A motion was made by Councilman Lorentz, second by Councilwoman DeHaas to go out of Executive Session. ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed.
No action taken.
ITEMS TO NOTE: The Planning and Zoning Commission needs another member starting in October. Mayor Walker is meeting with Senator Crapo’s representative on September 24th.
The meeting adjourned at 9:35 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Michael Peterson
Georgia DeHaas
Linda Aiken
Councilmembers absent:
Wes Lester
City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 2nd regular meeting were approved as presented by Councilman Houger, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
VISITORS: James Zehner, Idaho County Assessor was present to update the Council on ATV/UTV changes. As of January 1st, a new restricted use license plate will be available for ATV/UTV that allows them to be driven on County roads and City Streets unless the City closes the streets for that usage; however, they can not drive on state highways. The law only allows for crossing state highways at designated locations. The City may want to do a letter similar to the County and designate every intersection as a crossing. According to State law, the Idaho Transportation Board will determine crossings. Zehner feels if the State does it you will only get one crossing. The County has no plans on closing the county roads. Councilman Houger felt that UTV/ATV should still be allowed on Main Street. Attorney Albers stated that the letter could state that the City would like Main Street to be considered for ATV/UTV and if that doesn’t work then every intersection declared designated. On motion by Councilman Houger, second by Councilwoman Aiken to have Attorney Albers write a letter to the Idaho Transportation Department pertaining to ATV/UTVs on City Streets. Motion carried by a unanimous vote of the Council present.
Suzanne Acton of the Grangeville Farmers Market was present to ask for permission to have the Farmers Market banner hung through October 4th since it is their primary means of advertising. On motion by Councilman Lorentz, second by Councilman Houger to grant the Farmers Market permission to hang the banner until October 4th. Motion carried by a unanimous vote of the Council present.
Tara Connolley would like to provide pony rides at the farmers market; however her insurance is only for $300,000. The additional cost in premium is $5,000-$6,000 to increase the policy to $500,000.00. Councilman Lorentz felt that the City has a policy and if an exception is made, other people may be in for the same request. Councilwoman DeHaas understood Lorentz’s concern, but also felt the rides would be an attraction for the Farmers Market. No motion was made to approve the request.
Jim Kimball and Cory Baune of J-U-B were present to highlight the key points of TM #9. J-U-B needs guidance on a plan of action from the Council. Public Works Director Gortsema asked if the Council needed a workshop. Mayor Walker felt the Council needed time to review the information and then possibly have a workshop to discuss it.
COMMITTEE REPORTS: Chief Sedam informed the Council that he had appointed Officer Hewson as lieutenant for the next 90 days. It will be permanent if everything progresses as he expects. Officer Randi is still off and will have surgery.
SEWER PROEJCT: On motion by Councilman Lorentz, second by Councilman Peterson to approve Western Construction Pay Request #2 for $79,277.00. Motion carried by a unanimous vote of the Council present.
Councilman Houger made a motion, second by Councilman Peterson to accept the Snowhaven Minutes of September 11, 2008. Motion carried by a unanimous vote of the Council present.
SURPLUS: Councilman Lorentz made a motion, second by Councilman Houger to declare the old groomer surplus with a minimum bid of $3,500.00. Motion carried by a unanimous vote of the Council present.
BAND SCREEN EQUIPMENT BID: Public Works Director Gortsema explained that the City received a second proposal from the same company for different equipment for the same price. He would like to purchase the Brackett Green proposal and reject the Jones Atwood proposal. On motion by Councilman Lorentz second by Councilwoman DeHaas to reject the Jones Atwood bid. Motion carried by a unanimous vote of the Council present. Councilman Lorentz made a motion, second by Councilwoman DeHaas to accept the Brackett Green low bid providing revised language is submitted to Eimco. Motion carried by a unanimous vote of the Council present.
RE-ADOPTION OF RESOLUTIONS: The following resolutions (#202-#206) were read in their entirety on September 2nd, but they were not adopted by roll call vote. The re-adoption of the resolutions as follows were read by title only and then adopted by roll call vote.
RESOLUTION NO. 202
(Resolution No. 202 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Houger who moved for its adoption. Second by Councilwoman DeHaas.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN RESIDENTIAL SOLID WASTE OR GARBAGE CHARGES PURSUANT TO GRANGEVILLE CITY ORDINANCE 7-1-25.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 202 duly approved and adopted.
RESOLUTION NO. 203
(Resolution No. 203 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Lorentz who moved for its adoption. Second by Councilwoman DeHaas.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SNOWHAVEN FEES.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 203 duly approved and adopted.
RESOLUTION NO. 204
(Resolution No. 204 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman DeHaas who moved for its adoption. Second by Councilman Peterson.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SWIMMING POOL FEES.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 204 duly approved and adopted.
RESOLUTION NO. 205
(Resolution No. 205 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Peterson who moved for its adoption. Second by Councilman Lorentz.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING AUTHORITY FOR AND INCREASING CERTAIN FEES CHARGED BY THE GRANGEVILLE CITY LIBRARY.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 205 duly approved and adopted.
RESOLUTION NO. 206
(Resolution No. 206 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman Aiken who moved for its adoption. Second by Councilman Houger.
A RESOLUTION OF THE CITY OF GRANGEVILLE ESTABLISHING A POLICY FOR BANNERS ON MAIN STREET.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 206 duly approved and adopted.
WALCO CONTRACT BY ROLL CALL: On motion by Councilman Lorentz, second by Councilwoman DeHaas to approve the Walco Contract for the period of 10/1/08-9/30/11. ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed.
RESOLUTION NO. 207
(Resolution No. 207 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilwoman DeHaas who moved for its adoption. Second by Councilman Houger.
A RESOLUTION OF THE CITY OF GRANGEVILLE ADOPTING AN AFFIDAVIT FORM RELATING TO POLICY FOR THOSE WHO FAIL TO BUILD SIDEWALKS AFTER NOTICE.
ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 207 duly approved and adopted.
BILLS: The bills in the amount of $289,841.46 were approved and ordered paid out of their respective funds, on motion by Councilman Lorentz, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
REWARDS IN THE CITY: A possible reward for vandalism of the picnic tables at the park was discussed. If a reward is needed the request needs to come before the City Council for each situation so the Council can decide if they want to offer a reward.
BLOCK GRANT FOR SEWER PROJECT: Clerk Kennedy researched information with CEDA and Walter Steed for applying for a block grant for the sewer line project. In order to be competitive a 70% match would need to be provided, which translates into a project of $428,571.00 with the City providing match of $300,000.00 and a grant of $128,571.00. The Council was in agreement to not proceed with grant funding.
ASPHALT COLD MIX: Public Works Director Gortsema received a price from Herco for cold mix for $115.00/ton compared to $62.00/ton in July. Gortsema does have the funds since the chip seal project wasn’t completed. On motion by Councilman Houger, second by Councilman Lorentz to authorize Gortsema to purchase 100 ton of asphalt cold mix. Motion carried by a unanimous vote of the Council present.
EXECUTIVE SESSION: On motion by Councilman Lorentz, second by Councilwoman DeHaas to go into Executive Session according to Section 67-2345 (b) personnel. ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed.
A motion was made by Councilman Lorentz, second by Councilwoman DeHaas to go out of Executive Session. ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Aiken, Peterson. NO: none. The motion passed.
No action taken.
ITEMS TO NOTE: The Planning and Zoning Commission needs another member starting in October. Mayor Walker is meeting with Senator Crapo’s representative on September 24th.
The meeting adjourned at 9:35 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
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