Council Minutes
City of Grangeville, IdahoMonday, July 21, 2008
July 21, 2008 Regular Meeting
The City Council met in regular session on July 21, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Wes Lester
Michael Peterson
Georgia DeHaas
Linda Aiken
City employees present were Chief Sedam, Public Works Director Gortsema and Clerk Kennedy. Attorney Albers absent.
The meeting was called to order and the minutes of the July 7th regular meeting were approved as presented by Councilman Lester, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
VISITORS: Chris Wagner explained that he and his dad bought the property at 515 Cunningham a few months before his dad died, but he hasn’t had time to really do any work. He would like 90-120 days to get the sidewalk installed. On motion by Councilman Lester, second by Councilman Lorentz to grant Chris Wagner a sidewalk extension at 515 Cunningham until October 31, 2008. Motion carried by a unanimous vote of the Council present.
CANDIDATE INTRODUCTION: Jim Rehder, Randy Doman and Dick Adams were present to introduce themselves as candidates for the Idaho Legislature.
BILLS: The bills in the amount of $278,024.05 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.
SIDEWALK EXTENSION: A letter was submitted by Paul Gilmore requesting a sidewalk extension until August 31st to have the sidewalks completed. On motion by Councilwoman DeHaas, second by Councilman Lester to grant Paul Gilmore at 617 No. B and Lyman Gilmore at 611 No. B an extension on their sidewalks until August 31, 2008. Motion carried by a unanimous vote of the Council present.
LIABILITY INSURANCE REQUIREMENTS FOR CITY PROPERTY: Mayor Walker explained that this item was initiated from his waiving the requirement for insurance for a couple Horizon activities at the park. In the past, the City has required that insurance be provided for all activities. Todd Marek, the City’s insurance agent, was present to provide a handout on the Recreational Indemnity Law which basically states that if you don’t charge and someone gets hurt then you aren’t liable. Todd talked to ICRMP and their recommendation is to require insurance on those that have food or are for-profit and charging a fee. Councilman Lester stated he wanted this item on the agenda. He didn’t disagree with the decision to waive the requirement but felt it needed further discussing since there are probably other groups that shouldn’t have to provide insurance because they are low risk. He felt that the City needs a policy that lists when and for what activity insurance would be required. If the Clerk can’t decide then the request would go to the Council. Councilwoman DeHaas felt it would make it easier for the personnel so they can tell those that ask whether it would be required for their situation. Councilman Lorentz felt the discussion yielded a starting point: anyone selling food, providing carnival, rock climbing or dangerous activities or for-profit activities would be required to have insurance. He felt the policy should be as simple as possible and then the Council could adopt it. Todd is willing to research what other Cities require. Councilman Houger asked how many times the City has been sued on one of these events? He felt everyone should have insurance. Councilman Lester asked Clerk Kennedy to draw up a draft policy with the input of Todd Marek and Attorney Albers and bring it back to the next meeting.
ANNEXATION ORDINANCES CORRECTION: Clerk Kennedy explained that when Ordinances #813 and #815 were published, the exhibits with the legal description were not included in the publication. The ordinances need to be readopted so the ordinance and exhibits can be published in their entirety.
On motion by Councilman Lorentz, second by Councilman Lester to readopt Ordinance #813 that was originally read and adopted on April 3, 2007 and #815 which was originally read and adopted on May 7, 2007 due to the exhibits not getting published. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed.
SURPLUS: On motion by Councilman Lester, second by Councilman Houger to declare the Lexmark x63 multifunction printer, computer (D41030301500278) and AOC monitor (A5SS38D882083) surplus. Motion carried by a unanimous vote of the Council present.
ZONING MAP QUOTE: Clerk Kennedy received a quote from Geomatic Professional Services to redo the zoning map for $800.00. On motion by Councilman Lester, second by Councilwoman DeHaas to accept the quote for $800.00 for a new zoning map from Hunter Edwards of GPS. Motion carried by a unanimous vote of the Council present.
BAND SCREEN EQUIPMENT BID: The City received a bid for $199,132 for the band screen equipment delivered to Grangeville including two days start up and training. J-U-B has a few questions yet so the City is not ready to award the bid. In order for price to be effective, the City must reply by August 31st. This equipment is budgeted for this year, but it has a 6 month delivery time so it will need to be re-budgeted. Public Works Director Gortsema hopes to use some of this year’s money to build a roof hatch in order to get it into the building. This will be on the agenda for the 2nd meeting in August.
CHIP SEAL BIDS: Public Works Director Gortsema projected where he thought he would be in the street budget. If the City spent the chip seal as budgeted, the street fund would be over by $40,000. The two options are to reduce the project by 16,000 yards or to open the budget and use $40,000 worth of investments. If the budget is opened, there would be publication costs, a public hearing and adoption of a new appropriation ordinance, all of which wouldn’t happen until the 2nd meeting in August. Gortsema felt the City should chip seal as much as possible. Councilman Houger explained that the Street Committee recommendation is to subtract 16,000 square yards and then complete the remaining chip seal project. On motion by Councilman Houger, second by Councilman Peterson to have the City to do the chip seal and stay within the overall budget of street fund, which should drop approximately 16,000 square yards from the original bid. Motion carried, Councilwoman DeHaas and Councilman Lester voting no.
PROJECTIONS ALLOWED IN THE SETBACK: Public Works Director Gortsema explained that he and Clerk Kennedy met to modify what can be allowed in the setback. They propose to allow steps and handrails in the setback if it’s necessary to access the finished grade of the property and to allow steps attached to a porch or deck be no closer than 10’ from the front yard property line and 2’ from the side or rear yard property line. On motion by Councilwoman DeHaas, second by Councilman Lester to go ahead with the requirement concerning the steps and have an ordinance drafted. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Budget workshops are schedule for July 22nd, 23rd and 29th, 2008.
Councilwoman DeHaas gave the Council information on a long term pool plan for review. It will be on the agenda in August.
The meeting adjourned at 9:00 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Wes Lester
Michael Peterson
Georgia DeHaas
Linda Aiken
City employees present were Chief Sedam, Public Works Director Gortsema and Clerk Kennedy. Attorney Albers absent.
The meeting was called to order and the minutes of the July 7th regular meeting were approved as presented by Councilman Lester, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
VISITORS: Chris Wagner explained that he and his dad bought the property at 515 Cunningham a few months before his dad died, but he hasn’t had time to really do any work. He would like 90-120 days to get the sidewalk installed. On motion by Councilman Lester, second by Councilman Lorentz to grant Chris Wagner a sidewalk extension at 515 Cunningham until October 31, 2008. Motion carried by a unanimous vote of the Council present.
CANDIDATE INTRODUCTION: Jim Rehder, Randy Doman and Dick Adams were present to introduce themselves as candidates for the Idaho Legislature.
BILLS: The bills in the amount of $278,024.05 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.
SIDEWALK EXTENSION: A letter was submitted by Paul Gilmore requesting a sidewalk extension until August 31st to have the sidewalks completed. On motion by Councilwoman DeHaas, second by Councilman Lester to grant Paul Gilmore at 617 No. B and Lyman Gilmore at 611 No. B an extension on their sidewalks until August 31, 2008. Motion carried by a unanimous vote of the Council present.
LIABILITY INSURANCE REQUIREMENTS FOR CITY PROPERTY: Mayor Walker explained that this item was initiated from his waiving the requirement for insurance for a couple Horizon activities at the park. In the past, the City has required that insurance be provided for all activities. Todd Marek, the City’s insurance agent, was present to provide a handout on the Recreational Indemnity Law which basically states that if you don’t charge and someone gets hurt then you aren’t liable. Todd talked to ICRMP and their recommendation is to require insurance on those that have food or are for-profit and charging a fee. Councilman Lester stated he wanted this item on the agenda. He didn’t disagree with the decision to waive the requirement but felt it needed further discussing since there are probably other groups that shouldn’t have to provide insurance because they are low risk. He felt that the City needs a policy that lists when and for what activity insurance would be required. If the Clerk can’t decide then the request would go to the Council. Councilwoman DeHaas felt it would make it easier for the personnel so they can tell those that ask whether it would be required for their situation. Councilman Lorentz felt the discussion yielded a starting point: anyone selling food, providing carnival, rock climbing or dangerous activities or for-profit activities would be required to have insurance. He felt the policy should be as simple as possible and then the Council could adopt it. Todd is willing to research what other Cities require. Councilman Houger asked how many times the City has been sued on one of these events? He felt everyone should have insurance. Councilman Lester asked Clerk Kennedy to draw up a draft policy with the input of Todd Marek and Attorney Albers and bring it back to the next meeting.
ANNEXATION ORDINANCES CORRECTION: Clerk Kennedy explained that when Ordinances #813 and #815 were published, the exhibits with the legal description were not included in the publication. The ordinances need to be readopted so the ordinance and exhibits can be published in their entirety.
On motion by Councilman Lorentz, second by Councilman Lester to readopt Ordinance #813 that was originally read and adopted on April 3, 2007 and #815 which was originally read and adopted on May 7, 2007 due to the exhibits not getting published. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Aiken, Peterson. NO: none. The motion passed.
SURPLUS: On motion by Councilman Lester, second by Councilman Houger to declare the Lexmark x63 multifunction printer, computer (D41030301500278) and AOC monitor (A5SS38D882083) surplus. Motion carried by a unanimous vote of the Council present.
ZONING MAP QUOTE: Clerk Kennedy received a quote from Geomatic Professional Services to redo the zoning map for $800.00. On motion by Councilman Lester, second by Councilwoman DeHaas to accept the quote for $800.00 for a new zoning map from Hunter Edwards of GPS. Motion carried by a unanimous vote of the Council present.
BAND SCREEN EQUIPMENT BID: The City received a bid for $199,132 for the band screen equipment delivered to Grangeville including two days start up and training. J-U-B has a few questions yet so the City is not ready to award the bid. In order for price to be effective, the City must reply by August 31st. This equipment is budgeted for this year, but it has a 6 month delivery time so it will need to be re-budgeted. Public Works Director Gortsema hopes to use some of this year’s money to build a roof hatch in order to get it into the building. This will be on the agenda for the 2nd meeting in August.
CHIP SEAL BIDS: Public Works Director Gortsema projected where he thought he would be in the street budget. If the City spent the chip seal as budgeted, the street fund would be over by $40,000. The two options are to reduce the project by 16,000 yards or to open the budget and use $40,000 worth of investments. If the budget is opened, there would be publication costs, a public hearing and adoption of a new appropriation ordinance, all of which wouldn’t happen until the 2nd meeting in August. Gortsema felt the City should chip seal as much as possible. Councilman Houger explained that the Street Committee recommendation is to subtract 16,000 square yards and then complete the remaining chip seal project. On motion by Councilman Houger, second by Councilman Peterson to have the City to do the chip seal and stay within the overall budget of street fund, which should drop approximately 16,000 square yards from the original bid. Motion carried, Councilwoman DeHaas and Councilman Lester voting no.
PROJECTIONS ALLOWED IN THE SETBACK: Public Works Director Gortsema explained that he and Clerk Kennedy met to modify what can be allowed in the setback. They propose to allow steps and handrails in the setback if it’s necessary to access the finished grade of the property and to allow steps attached to a porch or deck be no closer than 10’ from the front yard property line and 2’ from the side or rear yard property line. On motion by Councilwoman DeHaas, second by Councilman Lester to go ahead with the requirement concerning the steps and have an ordinance drafted. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Budget workshops are schedule for July 22nd, 23rd and 29th, 2008.
Councilwoman DeHaas gave the Council information on a long term pool plan for review. It will be on the agenda in August.
The meeting adjourned at 9:00 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
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