Council Minutes
City of Grangeville, IdahoMonday, August 18, 2008
August 18, 2008 Regular Meeting
The City Council met in regular session on August 18, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Michael Peterson
Georgia DeHaas
Linda Aiken
Councilmembers absent:
Wes Lester
City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the August 4th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Public Works Director Gortsema asked for approval of the first change order for the sewer project which consisted of a change in pipe size that wasn’t accurate on City maps, a new culvert and non-potable water separation items. On motion by Councilman Lorentz, second by Councilwoman DeHaas to approve Sewer Project Change Order #1 for $5,358.80. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lorentz, second by Councilwoman DeHaas to approve Western Construction Pay Request #1 for $54,805.97 for the Sewer Project. Motion carried by a unanimous vote of the Council present.
SIDEWALKS: Mayor Walker asked Public Works Director Gortsema what type of response he has received on the letters that went out telling citizens that their sidewalks must be completed. Gortsema explained that three people received extensions from the Council. He has four others that are outstanding. Dave Bailey took out the permit but never did work, so his permit is void; therefore no sidewalk would be required. Tom Warden plans to have John Burkenbine install his sidewalks. A culvert was just installed at Tim Kunkle’s and he plans to put in a new water and sewer service and then complete the sidewalk. Gortsema hasn’t gotten a hold of Adam Koogler; however his sidewalks should have been installed by the previous owner, Andy Hairston. Mayor Walker reminded the Council that they had talked about installing the sidewalks, which would cost a fair amount of money, or putting a notice on the property that sidewalks need to be installed, through a recording at the County. Mayor Walker felt the City should get construction quotes, a time line of when they would be finished and then send the owner a letter letting them know that if they don’t have it done prior to that date, then the City would send them a bill for the work. Councilman Lorentz stated that it sounded like Gortsema has said the only one he is concerned about is Adam Koogler and maybe he should be the only one sent a certified letter. Attorney Albers stated that Andy Hairston could be liable for the costs since he was the permit holder. On motion by Councilman Houger, second by Councilwoman DeHaas to get quotes from a contractor to install the sidewalks and then send the owner a certified letter telling them the cost and date the sidewalks will be installed. If that date passes then the City will have the work done. Motion carried by a unanimous vote of the Council present.
BILLS: The bills in the amount of $286,861.72 were approved and ordered paid out of their respective funds, on motion by Councilman Lorentz, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
BAND SCREEN EQUIPMENT BID: Public Works Director Gortsema explained that he had a conference call with the band screen equipment bidder about two weeks ago and told them that the City wasn’t going to purchase the equipment they bid. During reference calls, the company didn’t receive any positive remarks about the equipment that was bid. They were asked to bid different equipment and then the City can determine whether the bid should be accepted.
STREET CLOSURE: On motion by Councilman Houger, second by Councilwoman DeHaas, to approve the request from the First Christian Church to close West South 1st Street from 11:00 a.m. to 2:00 p.m. for their fall picnic on September 7th. Motion carried by a unanimous vote of the Council present.
POOL BOILER FUEL TANK: Public Works Director Gortsema informed the Council that the fuel tank for the pool boiler is leaking water in but as far as the City can tell nothing is leaking out. The recommendation is to pump out the tank after the pool closes and replace it with an above ground tank. If the City goes back underground the City is exempt from reporting requirements; however if City goes above ground then there may be additional requirements. The City staff is researching the options to determine the best solution but leaning toward replacing it underground. On motion by Councilwoman DeHaas, second by Councilman Lorentz to have Gortsema and Curtiss go forth on fuel tank repair on the swimming pool with the best option. Motion carried by a unanimous vote of the Council present.
ICCTFOA CONFERENCE: On motion by Councilman Lorentz, second by Councilman Peterson to grant Clerk Kennedy permission to attend the ICCTFOA Conference September 16-19, 2008. Motion carried by a unanimous vote of the Council present.
MEETING CHANGE: Councilman Houger made a motion, second by Councilman Peterson to move the first meeting in September to September 2nd due to Labor Day. Motion carried by a unanimous vote of the Council present.
BANNER POLICY FOR MAIN STREET: Mayor Walker explained that he would like to see a policy developed for banners on Main Street. Some organizations ask for permission to put up banners and others do not. Walker explained that the City may not want banners that are offensive in nature, a private enterprise making a monetary amount or may want to establish a time limit for how long the banner can be hung. Councilman Lorentz thought people should just come and ask the Council and then the Council could make a decision. Councilwoman DeHaas suggested letting Avista know the organization needs to have permission from the City to hang a banner. Clerk Kennedy stated she was good just knowing that the Council preferred making the decision on who could hang a banner. If they wanted a resolution, it could be so simple as to say that the policy requires organizations to ask the Council for permission before hanging a banner. Clerk Kennedy was asked to draw up a resolution for next meeting.
CITIZEN LETTER ABOUT ACCESS ROAD ON MADISON: The Council received a letter from Jim Wassmuth, concerned about the access road being constructed by Lowell Williams between 207 and 211 Madison and how the construction could upset the natural drainage of the area. Public Works Director Gortsema stated that the access road is on private property and part of lot #5. He felt the road may keep water from running on to Jim’s lot. Mayor Walker asked that the letter be kept on file for future concerns.
CHIP SEAL PROJECT: Public Works Director Gortsema explained that Poe Asphalt didn’t have the oil necessary to do the project in August and it was questionable whether they could get it in September. The City didn’t want to have the project done in September so it was a mutual agreement between the City and Poe Asphalt to have Poe pull their bid for this year’s project.
ITEMS TO NOTE: Third quarter reports were provided to the Council for review.
The meeting adjourned at 9:10 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Michael Peterson
Georgia DeHaas
Linda Aiken
Councilmembers absent:
Wes Lester
City employees present were Chief Sedam, Public Works Director Gortsema, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the August 4th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Public Works Director Gortsema asked for approval of the first change order for the sewer project which consisted of a change in pipe size that wasn’t accurate on City maps, a new culvert and non-potable water separation items. On motion by Councilman Lorentz, second by Councilwoman DeHaas to approve Sewer Project Change Order #1 for $5,358.80. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lorentz, second by Councilwoman DeHaas to approve Western Construction Pay Request #1 for $54,805.97 for the Sewer Project. Motion carried by a unanimous vote of the Council present.
SIDEWALKS: Mayor Walker asked Public Works Director Gortsema what type of response he has received on the letters that went out telling citizens that their sidewalks must be completed. Gortsema explained that three people received extensions from the Council. He has four others that are outstanding. Dave Bailey took out the permit but never did work, so his permit is void; therefore no sidewalk would be required. Tom Warden plans to have John Burkenbine install his sidewalks. A culvert was just installed at Tim Kunkle’s and he plans to put in a new water and sewer service and then complete the sidewalk. Gortsema hasn’t gotten a hold of Adam Koogler; however his sidewalks should have been installed by the previous owner, Andy Hairston. Mayor Walker reminded the Council that they had talked about installing the sidewalks, which would cost a fair amount of money, or putting a notice on the property that sidewalks need to be installed, through a recording at the County. Mayor Walker felt the City should get construction quotes, a time line of when they would be finished and then send the owner a letter letting them know that if they don’t have it done prior to that date, then the City would send them a bill for the work. Councilman Lorentz stated that it sounded like Gortsema has said the only one he is concerned about is Adam Koogler and maybe he should be the only one sent a certified letter. Attorney Albers stated that Andy Hairston could be liable for the costs since he was the permit holder. On motion by Councilman Houger, second by Councilwoman DeHaas to get quotes from a contractor to install the sidewalks and then send the owner a certified letter telling them the cost and date the sidewalks will be installed. If that date passes then the City will have the work done. Motion carried by a unanimous vote of the Council present.
BILLS: The bills in the amount of $286,861.72 were approved and ordered paid out of their respective funds, on motion by Councilman Lorentz, second by Councilman Peterson. Motion carried by a unanimous vote of the Council present.
BAND SCREEN EQUIPMENT BID: Public Works Director Gortsema explained that he had a conference call with the band screen equipment bidder about two weeks ago and told them that the City wasn’t going to purchase the equipment they bid. During reference calls, the company didn’t receive any positive remarks about the equipment that was bid. They were asked to bid different equipment and then the City can determine whether the bid should be accepted.
STREET CLOSURE: On motion by Councilman Houger, second by Councilwoman DeHaas, to approve the request from the First Christian Church to close West South 1st Street from 11:00 a.m. to 2:00 p.m. for their fall picnic on September 7th. Motion carried by a unanimous vote of the Council present.
POOL BOILER FUEL TANK: Public Works Director Gortsema informed the Council that the fuel tank for the pool boiler is leaking water in but as far as the City can tell nothing is leaking out. The recommendation is to pump out the tank after the pool closes and replace it with an above ground tank. If the City goes back underground the City is exempt from reporting requirements; however if City goes above ground then there may be additional requirements. The City staff is researching the options to determine the best solution but leaning toward replacing it underground. On motion by Councilwoman DeHaas, second by Councilman Lorentz to have Gortsema and Curtiss go forth on fuel tank repair on the swimming pool with the best option. Motion carried by a unanimous vote of the Council present.
ICCTFOA CONFERENCE: On motion by Councilman Lorentz, second by Councilman Peterson to grant Clerk Kennedy permission to attend the ICCTFOA Conference September 16-19, 2008. Motion carried by a unanimous vote of the Council present.
MEETING CHANGE: Councilman Houger made a motion, second by Councilman Peterson to move the first meeting in September to September 2nd due to Labor Day. Motion carried by a unanimous vote of the Council present.
BANNER POLICY FOR MAIN STREET: Mayor Walker explained that he would like to see a policy developed for banners on Main Street. Some organizations ask for permission to put up banners and others do not. Walker explained that the City may not want banners that are offensive in nature, a private enterprise making a monetary amount or may want to establish a time limit for how long the banner can be hung. Councilman Lorentz thought people should just come and ask the Council and then the Council could make a decision. Councilwoman DeHaas suggested letting Avista know the organization needs to have permission from the City to hang a banner. Clerk Kennedy stated she was good just knowing that the Council preferred making the decision on who could hang a banner. If they wanted a resolution, it could be so simple as to say that the policy requires organizations to ask the Council for permission before hanging a banner. Clerk Kennedy was asked to draw up a resolution for next meeting.
CITIZEN LETTER ABOUT ACCESS ROAD ON MADISON: The Council received a letter from Jim Wassmuth, concerned about the access road being constructed by Lowell Williams between 207 and 211 Madison and how the construction could upset the natural drainage of the area. Public Works Director Gortsema stated that the access road is on private property and part of lot #5. He felt the road may keep water from running on to Jim’s lot. Mayor Walker asked that the letter be kept on file for future concerns.
CHIP SEAL PROJECT: Public Works Director Gortsema explained that Poe Asphalt didn’t have the oil necessary to do the project in August and it was questionable whether they could get it in September. The City didn’t want to have the project done in September so it was a mutual agreement between the City and Poe Asphalt to have Poe pull their bid for this year’s project.
ITEMS TO NOTE: Third quarter reports were provided to the Council for review.
The meeting adjourned at 9:10 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
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