Council Minutes
City of Grangeville, IdahoMonday, August 04, 2008
August 4, 2008 Regular Meeting
The City Council met in regular session on August 4, 2008 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Wes Lester
Michael Peterson
Georgia DeHaas
Councilmember absent:
Linda Aiken
City employees present were Chief Sedam, Public Works Director Gortsema, Clerk Kennedy and Attorney Albers.
The meeting was called to order and the minutes of the July 21st regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Cathy Wassmuth, Co-Chairman for Grangeville Horizons Recreation Committee explained that they want to put on a 3 on 3 basketball tournament to try to raise funds for next year’s expenses. They would like to use one block each of South and North State Streets by Irwin Drug and Sterling Bank. The championship game would be at Heritage Square. They also plan to ask for Bell Equipment’s flat cement area. The Lions Club will sponsor the event for insurance coverage. It will be on September 6th starting at 8:00 a.m. and continue through the day until finished. Right now they have seven brackets. On motion by Councilman Lester, second by Councilman Peterson to authorize Horizon to use North and South State Streets between Main and North Streets and Main and South Streets on September 6th starting at 8:00 a.m. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 239 calls for service. There were 134 cases written, 34 misdemeanor arrests, 1 felony arrests, 57 citations, 18 written warnings issued, 11 dogs and 4 cats handled. The Police and Animal Control Report for July 2008 was accepted on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lester, second by Councilman Peterson to accept the Snowhaven Minutes of July 9, 2008. Motion carried by a unanimous vote of the Council present. Councilman Lorentz noted that the proposed fees for the ski school, lift tickets and rental equipment for 2008-09 were attached.
Councilman Houger made a motion, second by Councilman Lorentz to approve the Library Board Minutes of July 24, 2008. Motion carried by a unanimous vote of the Council present.
The Insurance Committee sent out RFP’s to four local agencies and received two proposals. The committee met with agents from Solberg Agency and Farm Bureau Insurance for an interview. Based on the written response and interview the committee recommended the City proceed with a 5 year contract with Solberg Agency. On motion by Councilman Lorentz, second by Councilwoman DeHaas that the City contract with Solberg Agency for five years to provide health insurance and consultation services for the City of Grangeville. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lester, second by Councilman Lorentz to accept the Planning and Zoning Minutes from July 28, 2008. Motion carried by a unanimous vote of the Council present.
The Council then addressed the recommendation from Planning and Zoning on the variance application submitted by Shawn Shaw. Councilman Lester asked Public Works Director Gortsema if there was any problem and Gortsema responded no. On motion by Councilman Lester, second by Councilman Houger to grant Shawn Shaw at 603 North A Street a variance to encroach five feet into the front yard setback for the purpose of building a garage. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 841
(Ordinance No. 841 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE REPEALING SECTION 7-1-20 OF THE GRANGEVILLE MUNICIPAL CODE AS THE SAME WAS ADOPTED BECAUSE IT NOW CONFLICTS WITH THE PROVISIONS OF 7-1-13 ADOPTED MORE RECENTLY THAN 7-1-20; ADDITIONALLY MODIFYING AND AMENDING PORTIONS OF SECTION 7-1-13 RELATING TO THE COLLECTABILITY OF YARD WASTE WITHIN THE CITY OF GRANGEVILLE AND CHANGING THE MANNER AND METHOD BY WHICH YARD WASTE IS COLLECTED; THAT ADDITIONALLY, THE PENALTIES FOR VIOLATING THE PROVISIONS OF TITLE 7 CHAPTER 1 OF THE GRANGEVILLE MUNICIPAL CODE SHALL BE AMENDED TO CONFORM WITH THE STATE LAW IN THAT THE CONVICTION OF ANY MISDEMEANOR WOULD HAVE A MAXIMUM PENALTY OF $1,000.00 OR SIX (6) MONTHS IN JAIL OR BOTH; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.
On motion by Councilman Lorentz, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 841 duly approved and adopted.
WALCO CONTRACT: The contract was submitted to Walco for review and they are in agreement with the terms. When Clerk Kennedy was visiting with the City’s auditor it was recommended that the City look into increasing the amount the City charges for an administrative fee. After discussion, Councilman Lester made a motion, second by Councilman Lorentz to change the language in the refuse removal contract to allow the City share to be $1.50 per account instead of $1.00 per account. Motion carried by a unanimous vote of the Council present. On motion by Councilman Lester, second by Councilman Peterson to approve the new Walco Contract for October 1, 2008 – September 30, 2011. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 842
(Ordinance No. 842 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 10-3-4(A) OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO PROJECTIONS INTO REQUIRED YARDS; PROVIDING FOR THE CURRENT RETENTION OF SECTION 10-3-4(B) RELATING TO HANDICAP RAMPS; PROVIDING FOR THE REPEAL OF ORDINANCES OR PART OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.
On motion by Councilman Lorentz, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 842 duly approved and adopted.
RESOLUTION NO. 201
(Resolution No. 201 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Lester who moved for its adoption. Second by Councilman Lorentz.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING A POLICY AS TO WHEN LIABILITY INSURANCE IS REQUIRED FOR THOSE USING CITY PROPERTY AND FACILITIES.
Todd Marek, the City’s agent, explained that when working with Clerk Kennedy, they tried to make it basic and easy to follow for those reading the policy. The limit amount on high risk activities was raised.
ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 201 duly approved and adopted.
TENTATIVE BUDGET: On motion by Councilman Lester, second by Councilman Lorentz to adopt the tentative budget for $5,388,677.00. Motion carried by a unanimous vote of the Council present.
MILEAGE RATE: On motion by Councilman Lorentz, second by Councilman Lester to modify the personnel handbook and adopt 58.5 cents per mile to reflect state rate for mileage reimbursement. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER RENEWAL: Councilman Lester made a motion, second by Councilman Houger to grant a renewal for an indefinite sidewalk waiver for Dorothy Walker at 1124 North State. Motion carried by a unanimous vote of the Council present.
SURPLUS: On motion by Councilman Lester, second by Councilman Peterson to surplus the Library Gateway Computer and View Sonic Monitor, and the City’s Overhead Project and Stand. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Budget hearing – September 2, 2008
The meeting adjourned at 8:30 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Walker presided:
Councilmembers present:
Del Houger
Brian Lorentz
Wes Lester
Michael Peterson
Georgia DeHaas
Councilmember absent:
Linda Aiken
City employees present were Chief Sedam, Public Works Director Gortsema, Clerk Kennedy and Attorney Albers.
The meeting was called to order and the minutes of the July 21st regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Cathy Wassmuth, Co-Chairman for Grangeville Horizons Recreation Committee explained that they want to put on a 3 on 3 basketball tournament to try to raise funds for next year’s expenses. They would like to use one block each of South and North State Streets by Irwin Drug and Sterling Bank. The championship game would be at Heritage Square. They also plan to ask for Bell Equipment’s flat cement area. The Lions Club will sponsor the event for insurance coverage. It will be on September 6th starting at 8:00 a.m. and continue through the day until finished. Right now they have seven brackets. On motion by Councilman Lester, second by Councilman Peterson to authorize Horizon to use North and South State Streets between Main and North Streets and Main and South Streets on September 6th starting at 8:00 a.m. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 239 calls for service. There were 134 cases written, 34 misdemeanor arrests, 1 felony arrests, 57 citations, 18 written warnings issued, 11 dogs and 4 cats handled. The Police and Animal Control Report for July 2008 was accepted on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lester, second by Councilman Peterson to accept the Snowhaven Minutes of July 9, 2008. Motion carried by a unanimous vote of the Council present. Councilman Lorentz noted that the proposed fees for the ski school, lift tickets and rental equipment for 2008-09 were attached.
Councilman Houger made a motion, second by Councilman Lorentz to approve the Library Board Minutes of July 24, 2008. Motion carried by a unanimous vote of the Council present.
The Insurance Committee sent out RFP’s to four local agencies and received two proposals. The committee met with agents from Solberg Agency and Farm Bureau Insurance for an interview. Based on the written response and interview the committee recommended the City proceed with a 5 year contract with Solberg Agency. On motion by Councilman Lorentz, second by Councilwoman DeHaas that the City contract with Solberg Agency for five years to provide health insurance and consultation services for the City of Grangeville. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lester, second by Councilman Lorentz to accept the Planning and Zoning Minutes from July 28, 2008. Motion carried by a unanimous vote of the Council present.
The Council then addressed the recommendation from Planning and Zoning on the variance application submitted by Shawn Shaw. Councilman Lester asked Public Works Director Gortsema if there was any problem and Gortsema responded no. On motion by Councilman Lester, second by Councilman Houger to grant Shawn Shaw at 603 North A Street a variance to encroach five feet into the front yard setback for the purpose of building a garage. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 841
(Ordinance No. 841 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE REPEALING SECTION 7-1-20 OF THE GRANGEVILLE MUNICIPAL CODE AS THE SAME WAS ADOPTED BECAUSE IT NOW CONFLICTS WITH THE PROVISIONS OF 7-1-13 ADOPTED MORE RECENTLY THAN 7-1-20; ADDITIONALLY MODIFYING AND AMENDING PORTIONS OF SECTION 7-1-13 RELATING TO THE COLLECTABILITY OF YARD WASTE WITHIN THE CITY OF GRANGEVILLE AND CHANGING THE MANNER AND METHOD BY WHICH YARD WASTE IS COLLECTED; THAT ADDITIONALLY, THE PENALTIES FOR VIOLATING THE PROVISIONS OF TITLE 7 CHAPTER 1 OF THE GRANGEVILLE MUNICIPAL CODE SHALL BE AMENDED TO CONFORM WITH THE STATE LAW IN THAT THE CONVICTION OF ANY MISDEMEANOR WOULD HAVE A MAXIMUM PENALTY OF $1,000.00 OR SIX (6) MONTHS IN JAIL OR BOTH; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.
On motion by Councilman Lorentz, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 841 duly approved and adopted.
WALCO CONTRACT: The contract was submitted to Walco for review and they are in agreement with the terms. When Clerk Kennedy was visiting with the City’s auditor it was recommended that the City look into increasing the amount the City charges for an administrative fee. After discussion, Councilman Lester made a motion, second by Councilman Lorentz to change the language in the refuse removal contract to allow the City share to be $1.50 per account instead of $1.00 per account. Motion carried by a unanimous vote of the Council present. On motion by Councilman Lester, second by Councilman Peterson to approve the new Walco Contract for October 1, 2008 – September 30, 2011. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 842
(Ordinance No. 842 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 10-3-4(A) OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO PROJECTIONS INTO REQUIRED YARDS; PROVIDING FOR THE CURRENT RETENTION OF SECTION 10-3-4(B) RELATING TO HANDICAP RAMPS; PROVIDING FOR THE REPEAL OF ORDINANCES OR PART OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.
On motion by Councilman Lorentz, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Ordinance No. 842 duly approved and adopted.
RESOLUTION NO. 201
(Resolution No. 201 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilman Lester who moved for its adoption. Second by Councilman Lorentz.
A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING A POLICY AS TO WHEN LIABILITY INSURANCE IS REQUIRED FOR THOSE USING CITY PROPERTY AND FACILITIES.
Todd Marek, the City’s agent, explained that when working with Clerk Kennedy, they tried to make it basic and easy to follow for those reading the policy. The limit amount on high risk activities was raised.
ROLL CALL VOTE: YES: DeHaas, Houger, Lester, Lorentz, Peterson. NO: none. The motion passed. Mayor Walker then declared Resolution No. 201 duly approved and adopted.
TENTATIVE BUDGET: On motion by Councilman Lester, second by Councilman Lorentz to adopt the tentative budget for $5,388,677.00. Motion carried by a unanimous vote of the Council present.
MILEAGE RATE: On motion by Councilman Lorentz, second by Councilman Lester to modify the personnel handbook and adopt 58.5 cents per mile to reflect state rate for mileage reimbursement. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER RENEWAL: Councilman Lester made a motion, second by Councilman Houger to grant a renewal for an indefinite sidewalk waiver for Dorothy Walker at 1124 North State. Motion carried by a unanimous vote of the Council present.
SURPLUS: On motion by Councilman Lester, second by Councilman Peterson to surplus the Library Gateway Computer and View Sonic Monitor, and the City’s Overhead Project and Stand. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Budget hearing – September 2, 2008
The meeting adjourned at 8:30 P.M.
_________________________________
Bruce Walker - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
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